The university should revise its travel policy to establish defined maximum limits for reimbursing the costs of lodging and to establish controls that allow for exceptions to such limits only under specific circumstances.
Effective April 1, 2013, the university revised its travel policy to establish a maximum limit for reimbursing the costs of lodging. The revised policy also established that exceptions to the lodging cost limit must be requested and approved in advance in accordance with the university's process for handling exceptions and individual campus approval processes.
The university drafted a policy establishing a maximum limit for reimbursing the cost of lodging. It will be included within the university's system-wide travel policy. The policy will be finalized in consultation with campus leadership and will be broadly communicated when finalized.