Report I2007-1158 Recommendations

After the State Auditor's Office completes an investigation and issues a copy of its investigative report to the state department involved, the department is required by the Whistleblower Protection Act to provide the State Auditor with information about the actions it has taken in response to the report. Within 60 days of receiving the report, the department must report to the State Auditor any disciplinary action it has taken or intends to take against any employee who was a subject of the investigation. Also within 60 days, the department must report to the State Auditor any actions it has taken or intends to take to implement the recommendations made in the report to prevent the continuation or recurrence of the improper activities described in the report. When the department has not completed all of its intended actions within 60 days, the department must report on its actions monthly thereafter until all of its intended actions have been taken. Below is a listing of each recommendation the State Auditor made in the report referenced, as well as a link to a summary of what the department has reported to the State Auditor about its actions in response to the report. Information about the departmentís responsive actions and the State Auditorís assessment of those actions will be updated on this site quarterly.

Recommendations in Report I2007-1158: California State University, Chancellor's Office: Failure to Follow Reimbursement Policies Resulted in Improper and Wasteful Expenditures (Release Date: December 2009)

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Recommendations for Case I2007-1158
Department: University, California State
Number Recommendation Status
1

The university should revise its travel policy to establish defined maximum limits for reimbursing the costs of lodging and to establish controls that allow for exceptions to such limits only under specific circumstances.

Fully Implemented
2

To recover improper payments and improve its review process over travel claims submitted to its accounting department, the university should reexamine its preapproval and reimbursement review process for all high-level university employees, and require staff at all organizational levels to submit correct and complete claims along with detailed documentation supporting those claims, subject to thorough and appropriate review by the university accounting staff.

Fully Implemented
3

To recover improper payments and improve its review process over travel claims submitted to its accounting department, the university should specify upper monetary limits for its food and beverage policy and specify when this policy applies.

Fully Implemented
4

To recover improper payments and improve its review process over travel claims submitted to its accounting department, the university should terminate any agreements with university employees that allow them to work at a location other than their headquarters and expressly prohibit the making of such agreements.

Fully Implemented
5

To recover improper payments and improve its review process over travel claims submitted to its accounting department, the university should recover from the official the $1,834 in duplicate payments and overpayments.

Fully Implemented


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