Report I2010-1 Recommendations

After the State Auditor's Office completes an investigation and issues a copy of its investigative report to the state department involved, the department is required by the Whistleblower Protection Act to provide the State Auditor with information about the actions it has taken in response to the report. Within 60 days of receiving the report, the department must report to the State Auditor any disciplinary action it has taken or intends to take against any employee who was a subject of the investigation. Also within 60 days, the department must report to the State Auditor any actions it has taken or intends to take to implement the recommendations made in the report to prevent the continuation or recurrence of the improper activities described in the report. When the department has not completed all of its intended actions within 60 days, the department must report on its actions monthly thereafter until all of its intended actions have been taken. Below is a listing of each recommendation the State Auditor made in the report referenced, as well as a link to a summary of what the department has reported to the State Auditor about its actions in response to the report. Information about the departmentís responsive actions and the State Auditorís assessment of those actions will be updated on this site quarterly.

Recommendations in Report I2010-1: Investigations of Improper Activities by State Employees: Misuse of State Time and Resources, Improper Gifts, Inadequate Administrative Controls, and Other Violations of State Law January 2009 Through December 2009 (Release Date: June 2010)

:
Recommendations for Case I2008-0637
Department: Justice, Department of
Number Recommendation Status
21

Charge the employee's leave balances for the 82 hours that she did not work from February 2007 through March 2008, or it should dock the employee for these hours if the employee has no leave credits remaining.

Fully Implemented
22

Provide training to the manager and his staff regarding policies and procedures for time reporting.

Fully Implemented
Recommendations for Case I2008-0644
Department: Water Resources, Department of
Number Recommendation Status
4

Require its purchasing staff to comply with state contracting rules for all purchases and to document the steps involved in their compliance, including, when applicable, the techniques used to determine whether a price quote is fair and reasonable.

Fully Implemented
5

Provide additional training to its warehouse staff, reaffirming that they should confirm the receipt of ordered items by visually inspecting the items once received and comparing them to corresponding purchase orders or invoices. This training should also emphasize the importance of the role that warehouse staff play in ensuring that division office staff follow the purchasing process.

Fully Implemented
Recommendations for Case I2008-0885
Department: Channel Islands, California State University
Number Recommendation Status
6

Place a memorandum in the employee's personnel file indicating that the employee retired during the course of an investigation that substantiated his improper governmental activity.

Fully Implemented
7

Distribute a memorandum to all Channel Islands employees reiterating the university's conflict-of-interest policies and the reporting required by state law for gifts received from
contractors or vendors.

Fully Implemented
Recommendations for Case I2008-0908
Department: Motor Vehicles, Department of
Number Recommendation Status
8

Monitor the employee's work to ensure that he is completing only those duties assigned to his classification.

Fully Implemented
9

Distribute to its managerial staff a memorandum reminding them that employees are to perform work within their classifications.

Fully Implemented
Recommendations for Case I2008-0920
Department: Corrections and Rehabilitation, Department of
Number Recommendation Status
10

Formally remind the supervisor about the duties delineated by job classifications for employees that the supervisor oversees.

Fully Implemented
11

Seek corrective action against the supervisor for his misuse of the two employees' time.

Fully Implemented
Recommendations for Case I2008-1020
Department: Highway Patrol, California
Number Recommendation Status
12

Monitor the employee's use of state time and equipment after he returns to his former position.

Fully Implemented
13

Redistribute to its employees the relevant laws and policies and provide training as necessary.

Fully Implemented
Recommendations for Case I2008-1037
Department: Northridge, California State University
Number Recommendation Status
23

Formally remind its staff about the specific actions that must be taken before outside individuals and entities may use university facilities.

Fully Implemented
24

Develop policies and procedures to specifically address the use of laboratory facilities and university equipment and supplies by individuals and entities not affiliated with the university.

Fully Implemented
25

Recover the amount owed for the misuse of its facilities, equipment, and supplies.

Fully Implemented
Recommendations for Case I2008-1066
Department: Industrial Relations, Department of
Number Recommendation Status
14

Take appropriate corrective action against the Cal/OSHA inspector for her improper acts and against her manager for his failure to adequately supervise the inspector.

Fully Implemented
15

Evaluate current controls designed to ensure that inspectors work the required number of hours and implement changes as necessary to ensure that time and attendance abuse does not recur.

Fully Implemented
16

Establish controls to ensure that it does not allow employees to work schedules in which they determine their own hours and in which they track absences and make up hours informally.

Fully Implemented
Recommendations for Case I2008-1100
Department: Architects Board
Number Recommendation Status
1

Take appropriate disciplinary steps to deal with the employee's improper actions.

Fully Implemented
2

Require the employee to repay the State for the expenses that she claimed but did not incur.

Resolved
3

Reinforce with the appropriate staff through training, redistribution of policies, or other appropriate methods the existing rules regarding fictitious claims and incompatible activities.

Fully Implemented
Recommendations for Case I2009-0629
Department: Food and Agriculture, Department of
Number Recommendation Status
17

Take appropriate corrective action against the employee and others who failed to ensure that the timekeeping records were accurate.

Fully Implemented
18

Verify that the employee and staff who review time sheets are trained properly regarding timekeeping procedures.

Fully Implemented
19

Implement additional controls over its time sheet review process, including a verification that all work and leave is accounted for in weeks that overlap monthly pay periods.

Fully Implemented
20

Correct the errors identified by collecting the $1,206 paid to the employee for the 53 hours he did not work or by charging his leave balances accordingly.

Fully Implemented
Recommendations for Case I2009-0701
Department: Social Services, Department of
Number Recommendation Status
26

Discontinue its practice of using the public recreation program exemption to exempt heritage schools from child care licensing requirements.

Fully Implemented
27

Require heritage schools to apply for child care licenses, unless state law is enacted to provide an exemption.

Fully Implemented
28

Notify heritage schools that were previously exempted from licensing that Social Services now requires these schools to obtain child care licenses.

Fully Implemented


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