Report 2020-301 Recommendation 4 Responses
Report 2020-301: Judicial Branch Procurement: Courts Generally Met Procurement Requirements, but Some Need to Improve Their Payment Practices (Release Date: January 2021)
Recommendation #4 To: Superior Court of California, County of Alameda
To comply with the requirements of state law, each court should immediately implement policies and procedures for notifying the State Auditor within 10 business days of entering into all contracts with estimated values over $1 million, except those contracts exempted from the notification requirement in state law.
6-Month Agency Response
The court has implemented processes to trigger notification of high value contracts and has subsequently submitted notification to the State Auditor for applicable contracts.
- Completion Date: March 2021
- Response Date: July 2021
California State Auditor's Assessment of 6-Month Status: Fully Implemented
The court has a documented policy to notify our office of high-value contracts, and we have received certain notifications of such contracts from the court. The court's adherence to its policy should help ensure that it complies with the notification requirement in state law.
60-Day Agency Response
The Court has amended its contract review form to identify contracts valued over $1 million and has begun to notify the State Auditor of contracts meeting the threshold in compliance with state law. Additionally, the Court's local contract manual has been updated to include the policy and procedures regarding State Auditor notification on executed contracts with estimated values over $1 million.
- Completion Date: March 2021
- Response Date: March 2021
California State Auditor's Assessment of 60-Day Status: Pending
The court has taken action to begin implementing this recommendation but, subsequent to submitting its 60-day response, it informed us that staff had not yet begun notifying our office of contracts in accordance with its revised policies and procedures. Therefore, we look forward to evaluating the court's progress at the time of its 6-month response.
- Auditee did not substantiate its claim of full implementation
All Recommendations in 2020-301
Agency responses received are posted verbatim.