Report 2016-125.1 Recommendation 5 Responses

Report 2016-125.1: The University of California Office of the President: It Has Not Adequately Ensured Compliance With Its Employee Displacement and Services Contract Policies (Release Date: August 2017)

Recommendation #5 To: University of California

To ensure that university locations adequately justify the necessity of contracts that will displace university employees, the Office of the President should ensure that staff with the necessary business and financial skills at the Office of the President review and approve the cost analyses that university locations submit.

6-Month Agency Response

The University revised the existing Guidelines and created a Template which includes review by the Office of the Chief Financial Officer. The revised Guidelines and Template were issued December 2017 to all locations and were posted on appropriate UCOP websites. The revised Guidelines and Template were reviewed with Chief Human Resources Officers (CHROs) from all locations on the January 2018 monthly HR Leadership call.

California State Auditor's Assessment of 6-Month Status: Fully Implemented

60-Day Agency Response

Systemwide HR is revising the existing displacement guidelines and creating a template which includes review by the appropriate office to ensure that staff with the necessary business and financial skills review the cost analyses that university locations submit.

California State Auditor's Assessment of 60-Day Status: Pending

All Recommendations in 2016-125.1

Agency responses received are posted verbatim.