Report 2015-102 Recommendation 16 Responses

Report 2015-102: Central Basin Municipal Water District: Its Board of Directors Has Failed to Provide the Leadership Necessary for It to Effectively Fulfill Its Responsibilities (Release Date: December 2015)

Recommendation #16 To: Central Basin Municipal Water District

To ensure its employees are able to properly administer contracts, by September 2016 the district should follow through with its plan to require that staff responsible for project management attend training by a reputable trainer on contract management.

1-Year Agency Response

Project management training was provided to all employees at the District and advanced training to all project managers. In addition to the training all large projects will now be managed through the Districts project management administration process. Additionally, large projects will be monitored and managed through the District's new project management toolkit. These items combined will help the District manage and administer its projects and contracts properly and efficiently.

California State Auditor's Assessment of 1-Year Status: Fully Implemented

6-Month Agency Response

The District released an RFP in January 13, 2016. After reviewing the proposals, staff identified that greater detail was required in the "Scope of Work" and deliverables to provide more relevant proposal results. A second RFP was released on March 23, 2016 and remained open until April 15, 2016. As part of the RFP process staff reached out to the Project Management Institute to solicit companies that specifically specialized in project management training. The board approved contract with vendor on May 23, 2016 and will commence work in June 2016 with anticipated completion by August 2016.

California State Auditor's Assessment of 6-Month Status: Pending

60-Day Agency Response

A Request for Proposals (RFP) was issued on January 13, 2016 to seek Project Management Training and Consulting Services. Proposals were due January 27, 2016. Proposals received significantly exceeded the anticipated budget. Staff is currently analyzing how to proceed. Additional in-depth training will be provided to specific staff with larger project management needs. Training will start in May 2016 and will continue through October 2016.

California State Auditor's Assessment of 60-Day Status: Pending

All Recommendations in 2015-102

Agency responses received are posted verbatim.