Report 2013-030 Recommendation 1 Responses

Report 2013-030: State Bar of California: It Complies With Contracting Requirements, but It Could Improve Certain Practices to Ensure It Receives Best Value (Release Date: July 2013)

Recommendation #1 To: Bar of California, State

To ensure that it seeks the best value for its contracts, the State Bar should implement its draft procedures that require its contract managers to document their efforts to determine that the costs for exempt contracts are reasonable.

1-Year Agency Response

All procurement requisitions requesting a formal bid exemption must also identify which method buyer used to determine that it was a fair and reasonable value. Bid exemptions granted and reasonable value method recorded in agencys Oracle ERP system and available for quarterly reporting.

California State Auditor's Assessment of 1-Year Status: Fully Implemented

6-Month Agency Response

Administrative Advisory issued, forms updated to track best value recommendation and all staff training completed. Reports under development and scheduled for completion by the end of the first quarter, 2014.

California State Auditor's Assessment of 6-Month Status: Partially Implemented

60-Day Agency Response

Tracking forms have been designed and monitoring systems under development. Staff training and outreach efforts to begin in early September.

California State Auditor's Assessment of 60-Day Status: Pending

All Recommendations in 2013-030

Agency responses received are posted verbatim.