Report I2014-1 Recommendations

Return to headquarters the remaining excess expendable materials seen in August 2013.

Identify a barcode system that can be used to inventory expendable state property and implement that system.

Establish a routine of completing a monthly inventory of expendable state property after the barcode system is implemented.

To address the dishonesty and incompatible activities of the employee, place information in the employee's personnel file regarding his dishonesty and incompatible activities so the information may be considered if the employee seeks future employment with the State.

To address the neglect of supervisory duties by the manager, take adverse action against the manager.

To address the failure to adopt a telecommuting program consistent with General Services' guidance, adopt a telecommuting program consistent with General Services' policies, procedures, and guidelines, including the model program, and train staff regarding the requirements of that program.

Provide training regarding headquarters designations and their impact on travel expense claims to all Facilities Office staff who regularly submit travel expense claims.

Provide training to all Facilities Office supervisors who oversee traveling staff to ensure that they understand how to determine and designate headquarters locations for their employees properly.

Require all Facilities Office supervisors to evaluate the current headquarters designations for their traveling staff to ensure that the headquarters designations are correct.

Provide training to the travel unit to ensure that its employees understand the relevant laws and regulations governing headquarters designations.

Seek reimbursement of $415 from the transportation engineer for his misuse of the state vehicle.

Make reasonable efforts to recover the outstanding $994 from the manager.

Contact the state agency that currently employs the manager to coordinate appropriate disciplinary action, to make certain the manager is not in a position to misuse or embezzle additional state funds, and to ensure that the manager's personnel file includes appropriate documentation of her misconduct.

Refer the matter to the district attorney in the jurisdiction where the embezzlement occurred for potential prosecution.

Establish a formal policy for recycling its surplus state property. This policy should include a strict prohibition against obtaining cash for recycled state property and a requirement that staff log all recycling activities so that its accounting office periodically can reconcile those activities with accounting receipts. The policy also should include specific instructions regarding who may engage in recycling activities and detailed procedures for carrying out those responsibilities, starting with identifying the need to recycle state property and ending with delivering the recycling proceeds to the accounting office.

Either cease providing Inter-Con's evening and weekend security guards with free parking or amend its contract with Inter-Con to disclose that it is providing free parking to Inter-Con employees as part of the price of the contract to protect the safety of the guards working evening and weekend shifts.