Recurring Findings

Rehabilitation: Recurring Less severe Noncompliance
Federal Program Issue First Year Reported
Department's Assertion Page Number
Rehabilitation Services--Vocational Rehabilitation Grants to States Rehabilitation did not always determine applicant eligibility under the vocational rehabilitation grant within the required period or properly document extensions to eligibility periods. For six of 40 applications reviewed, Rehabilitation was late in determining eligibility or did not document extensions in accordance with policies. Rehabilitation has processes in place to monitor the timeliness of its eligibility decisions; however, these processes were not effective in identifying and correcting these eight exceptions. 2008-09
Rehabilitation agrees with this finding. Rehab's current field computer system lacks the functionality necessary to effectively track and monitor extensions of an applicant's eligibility determination. Rehab's short-term solution is local level monitoring of eligibility determinations; its long-term solution is implementation of a new electronic records system. 37
Rehabilitation Services--Vocational Rehabilitation Grants to States Rehabilitation did not always determine applicant eligibility under the vocational rehabilitation grant within the required period or properly document extensions to eligibility periods. For six of 40 applications reviewed, Rehabilitation was late in determining eligibility or did not document extensions in accordance with policies. Rehabilitation has processes in place to monitor the timeliness of its eligibility decisions; however, these processes were not effective in identifying and correcting these eight exceptions. 2008-09
Rehabilitation agrees with this finding. Rehab's current field computer system lacks the functionality necessary to effectively track and monitor extensions of an applicant's eligibility determination. Rehab's short-term solution is local level monitoring of eligibility determinations; its long-term solution is implementation of a new electronic records system. 37
Rehabilitation Services--Vocational Rehabilitation Grants to States Rehabilitation lacks adequate internal controls to ensure compliance with the matching requirement. A supervisor does not review documents prepared by staff for expenditure information submitted by vendors. Without adequate review, the risk of misreporting or miscalculating the department‘s matching share increases. Our audit noted six instances with errors on summary spreadsheets, over reporting the amount of match by $111,189. 2008-09
Rehabilitation concurs with the finding and will implement additional controls to improve the accuracy of the summary certified expenditure spreadsheet. 38
Rehabilitation Services--Vocational Rehabilitation Grants to States Rehabilitation lacks adequate internal controls to ensure compliance with the matching requirement. A supervisor does not review documents prepared by staff for expenditure information submitted by vendors. Without adequate review, the risk of misreporting or miscalculating the department‘s matching share increases. Our audit noted six instances with errors on summary spreadsheets, over reporting the amount of match by $111,189. 2008-09
Rehabilitation concurs with the finding and will implement additional controls to improve the accuracy of the summary certified expenditure spreadsheet. 38
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