Recurring Findings

Aging: Recurring Less severe Noncompliance
Federal Program Issue First Year Reported
Department's Assertion Page Number
Special Programs for the Aging- Title III, Part B- Grants for Supportive Services and Senior Centers Aging lacks adequate policies and procedures to provide reasonable assurance that the Financial Status Reports (SF-269) it submits to the federal government are appropriately reviewed and accurate. 2006-07
A corrected 2006 SF-269 that removed the nonmatch cash and in-kind expenditures was sent to the Administration on Aging on September 13, 2010. To ensure the accuracy of future FSRs, Aging is revising the desk procedures to detail the process for reviewing the accounting report that is used to isolate expenditures for financial status report preparation. 56
Special Programs for the Aging- Title III, Part C- Nutrition Services Aging lacks adequate policies and procedures to provide reasonable assurance that the Financial Status Reports (SF-269) it submits to the federal government are appropriately reviewed and accurate. 2006-07
A corrected 2006 SF-269 that removed the nonmatch cash and in-kind expenditures was sent to the Administration on Aging on September 13, 2010. To ensure the accuracy of future FSRs, Aging is revising the desk procedures to detail the process for reviewing the accounting report that is used to isolate expenditures for financial status report preparation. 56
Nutrition Services Incentive Program Award Identification: Aging did not identify all the required federal award information at the time it awarded Recovery Act funds to its subgrantees. During-the-Award Monitoring: Aging did not always fully comply with its policies and procedures for monitoring subgrantees' use of funds. 2007-08
Award Identification: Aging concurs it did not identify some of the federal award information to the Recovery Act grantees. We [Aging] did not become aware of this oversight until well after the contracts and subsequent amendments had already been issued to the grantees. During-the-Award Monitoring: Aging will modify its policies and procedures for monitoring subrecipient activities to specify that Aging has 75 working days from the date of the on-site exit conference to issue its final monitoring report and that subgrantees have 30 working days from the date the final monitoring report is issued to submit their Corrective Action Plan. 61
Special Programs for the Aging- Title III, Part B- Grants for Supportive Services and Senior Centers Award Identification: Aging did not identify all the required federal award information at the time it awarded Recovery Act funds to its subgrantees. During-the-Award Monitoring: Aging did not always fully comply with its policies and procedures for monitoring subgrantees' use of funds. 2007-08
Award Identification: Aging concurs it did not identify some of the federal award information to the Recovery Act grantees. We [Aging] did not become aware of this oversight until well after the contracts and subsequent amendments had already been issued to the grantees. During-the-Award Monitoring: Aging will modify its policies and procedures for monitoring subrecipient activities to specify that Aging has 75 working days from the date of the on-site exit conference to issue its final monitoring report and that subgrantees have 30 working days from the date the final monitoring report is issued to submit their Corrective Action Plan. 61
Special Programs for the Aging- Title III, Part C- Nutrition Services Award Identification: Aging did not identify all the required federal award information at the time it awarded Recovery Act funds to its subgrantees. During-the-Award Monitoring: Aging did not always fully comply with its policies and procedures for monitoring subgrantees' use of funds. 2007-08
Award Identification: Aging concurs it did not identify some of the federal award information to the Recovery Act grantees. We [Aging] did not become aware of this oversight until well after the contracts and subsequent amendments had already been issued to the grantees. During-the-Award Monitoring: Aging will modify its policies and procedures for monitoring subrecipient activities to specify that Aging has 75 working days from the date of the on-site exit conference to issue its final monitoring report and that subgrantees have 30 working days from the date the final monitoring report is issued to submit their Corrective Action Plan. 61
ARRA--Aging Congregate Nutrition Services for States Award Identification: Aging did not identify all the required federal award information at the time it awarded Recovery Act funds to its subgrantees. During-the-Award Monitoring: Aging did not always fully comply with its policies and procedures for monitoring subgrantees' use of funds. 2008-09
Award Identification: Aging concurs it did not identify some of the federal award information to the Recovery Act grantees. We [Aging] did not become aware of this oversight until well after the contracts and subsequent amendments had already been issued to the grantees. During-the-Award Monitoring: Aging will modify its policies and procedures for monitoring subrecipient activities to specify that Aging has 75 working days from the date of the on-site exit conference to issue its final monitoring report and that subgrantees have 30 working days from the date the final monitoring report is issued to submit their Corrective Action Plan. 61
ARRA--Aging Home-Delivered Nutrition Services for States Award Identification: Aging did not identify all the required federal award information at the time it awarded Recovery Act funds to its subgrantees. During-the-Award Monitoring: Aging did not always fully comply with its policies and procedures for monitoring subgrantees' use of funds. 2008-09
Award Identification: Aging concurs it did not identify some of the federal award information to the Recovery Act grantees. We [Aging] did not become aware of this oversight until well after the contracts and subsequent amendments had already been issued to the grantees. During-the-Award Monitoring: Aging will modify its policies and procedures for monitoring subrecipient activities to specify that Aging has 75 working days from the date of the on-site exit conference to issue its final monitoring report and that subgrantees have 30 working days from the date the final monitoring report is issued to submit their Corrective Action Plan. 61
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