Recurring Findings

Public Health: Recurring Less severe Noncompliance
Federal Program Issue First Year Reported
Department's Assertion Page Number
HIV Care Formula Grants Public Health does not have adequate policies and procedures in place to minimize the time between the receipt of undisputed payment requests and the disbursement of funds. Further, Public Health does not have adequate policies and procedures to minimize the time between drawdown of federal funds and their subsequent disbursement. 2007-08
Partially corrected. Public Health has adequate policies in place to pay vendors within 45 days of receipt of a valid invoice. There will continue to be issues with paying vendors within the 45 days required by law due to the furlough days and position restrictions. The Office of AIDS (OA) has created a tracking mechanism that provides actual and projected expenditures and encumbrances. OA staff meet twice a month with the Department's Accounting Section to identify and resolve any issues. 239
HIV Care Formula Grants Public Health lacks adequate policies and procedures to ensure expenditures charged to the grant award are obligated within the appropriate period of availability. 2007-08
Fully corrected. The Division of Office of AIDS (OA) has created a tracking mechanism that provides actual and projected expenditures and encumbrances. OA staff meet twice a month with Public Health's Accounting Section to identify and resolve any issues. 249
WIC (Supplemental Nutrition Program) Public Health did not ensure payments to contractors were issued within the three-day timing requirement. 2007-08
Fully corrected. Public Health has been and continues to follow the policies and procedures that have been in place for many years to issue warrants within three days of the drawdown of federal funds. This was a unique situation where claim schedule 2170885 was not processed by the State Controllerís Office and Public Health was not notified until a much later date. 229
WIC (Supplemental Nutrition Program) Public Health does not have properly designed processes and controls in place to notify, obtain, and review the required U.S. Office of Management and Budget Circular A-133 audits and corrective action plans from subrecipients. 2007-08
Partially corrected. The Women, Infants, and Children (WIC) Program's contract with the State Controller's Office (SCO) now includes provisions related to audit follow-up responsibilities. A new WIC lead coordinator has been assigned to meet regularly with WIC program integrity staff and the SCO staff to monitor the status and completion of audit related activities within the required timeframes. Draft internal coordination procedures have been developed and are expected to be approved by November 2009. 230
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