Report 2009-037 Recommendations and Responses in 2014-041

Report 2009-037: Department of Housing and Community Development: Housing Bond Funds Generally Have Been Awarded Promptly and in Compliance With Law, but Monitoring Continues to Need Improvement

Department Number of Years Reported As Not Fully Implemented Total Recommendations to Department Not Implemented After One Year Not Implemented as of 2013-041 Response Not Implemented as of Most Recent Response
Department of Housing and Community Development 4 6 2 2 0

Recommendation To: Housing and Community Development, Department of

To ensure that data maintained in CAPES are accurate and complete, HCD should complete its review of the accuracy of the data transferred to CAPES.

Response

HCD developed and fully implemented its strategy to verify the data transferred to CAPES is accurate and complete. The data verification process completed during the past year, included reconciliation of financial and business relevant programmatic data to accounting records and source documents. As of June 30, 2014, the CAPES data has been reconciled successfully. The following documents (submitted via email) support the implementation of this audit finding - Attachment A "CAPES data conversion clean-up process-Oct2014", Attachment B "CBR prop 46 06-30-14 Draft 9-29-14", and Attachment C "CAPES Cumulative Prop 46 Bond Awards through 06-30-2014".

  • California State Auditor's Assessment of Status: Fully Implemented
  • Completion Date: September 2014
  • Response Date: October 2014

Recommendation To: Housing and Community Development, Department of

HCD should ensure that its cleanup efforts are thoroughly documented and retained for future reference.

Response

HCD thoroughly documented the cleanup effort for future reference. HCD Admin Division staff recorded all activities during the entire process and have retained all relevant documentation (e.g., CAPES and reconciliation reports, source documents, accounting logs, multiple program reports, process and procedural steps, etc.) for this process. Both hard copy and electronic copies have been stored appropriately for future reference. Copies of this documentation will also be retained by HCD's Audit and Evaluation Division. Further, a document outlining the specific clean-up process, as well as summary reconciliation reports have been provided in this annual follow-up response; see Attachment A "CAPES data conversion clean-up process-Oct2014", Attachment B "CBR prop 46 06-30-14 Draft 9-29-14", and Attachment C "CAPES Cumulative Prop 46 Bond Awards through 06-30-2014".

  • California State Auditor's Assessment of Status: Fully Implemented
  • Completion Date: September 2014
  • Response Date: October 2014

Current Status of Recommendations

All Recommendations in 2014-041