Report 2012-032 Recommendations and Responses in 2013-041

Report 2012-032: California's Postsecondary Educational Institutions: Some Institutions Have Not Fully Complied With Federal Crime Reporting Requirements

Department Number of Years Reported As Not Fully Implemented Total Recommendations to Department Not Implemented After One Year Not Implemented as of 2012-041 Response Not Implemented as of Most Recent Response
Laney College 1 4 4 n/a 4
University of the Pacific 1 4 3 n/a 3

Recommendation To: University of the Pacific

To ensure that they comply with the Clery Act by correctly reporting all applicable crimes and disclosing all required campus security policies, institutions should review and adhere to applicable guidance related to the Clery Act, including Education's Office of Postsecondary Education's (OPE) Handbook for Campus Safety and Security Reporting (OPE handbook) and the Federal Bureau of Investigation's Uniform Crime Reporting Handbook.

Response

Pacific determined that a portion of the policy had inadvertently been left out of the Annual Safety and Security Report. According to Pacific, the text was added to the report.

  • California State Auditor's Assessment of Status: Pending
  • Estimated Completion Date: May 2013
  • Response Date: May 2013

Recommendation To: University of the Pacific

To ensure that they comply with the Clery Act by correctly reporting all applicable crimes and disclosing all required campus security policies, institutions should thoroughly review the Clery Act crime statistics and security policy disclosures in their annual security reports for accuracy before publication.

Response

In order to prevent a repeat of the software error that led to the inadvertent failure to report one burglary in the 2010 Clery statistics, a review was conducted of the location codes to make sure that every active location code has a site name as well.

Pacific's Annual Campus Safety and Security Report was updated (along with an explanatory caveat) to show the correct number of burglaries in 2010.

Pacific's Clery statistics for 2010 were also updated on the United States Department of Education web site.

  • California State Auditor's Assessment of Status: Pending
  • Estimated Completion Date: May 2013
  • Response Date: May 2013

Recommendation To: University of the Pacific

Institutions should ensure that they properly notify both current and prospective students and employees of the availability of their annual security reports in the manner prescribed by the Clery Act.

Response

Pacific indicated in its response that for prospective employees Human Resources has added a link to the front page of its web site to inform them of the annual Safety and Security Report. This link is near the link that prospective employees will use to search for open positions (Employment Opportunities). For prospective undergraduate students a paragraph was added to the online Pacific catalog, informing the students about the Annual Safety and Security Report.

  • California State Auditor's Assessment of Status: Partially Implemented
  • Estimated Completion Date: May 2013
  • Response Date: May 2013

Recommendation To: Laney College

To ensure that they comply with the Clery Act by correctly reporting all applicable crimes and disclosing all required campus security policies, institutions should review and adhere to applicable guidance related to the Clery Act, including Education's Office of Postsecondary Education's (OPE) Handbook for Campus Safety and Security Reporting (OPE handbook) and the Federal Bureau of Investigation's Uniform Crime Reporting Handbook.

Response

Laney did not provide a response to the state auditor as requested in time to include it in this report. (See 2013-406, p. 103)

  • California State Auditor's Assessment of Status: Pending
  • Response Date: January 2013

Recommendation To: Laney College

To ensure that they comply with the Clery Act by correctly reporting all applicable crimes and disclosing all required campus security policies, institutions should thoroughly review the Clery Act crime statistics and security policy disclosures in their annual security reports for accuracy before publication.

Response

Laney did not provide a response to the state auditor as requested in time to include it in this report. (See 2013-406, p. 104)

  • California State Auditor's Assessment of Status: Pending
  • Response Date: January 2013

Recommendation To: Laney College

To ensure that they comply with the Clery Act by correctly reporting all applicable crimes and disclosing all required campus security policies, institutions should ensure that they have a complete, accessible daily crime log, as required by the Clery Act.

Response

Laney did not provide a response to the state auditor as requested in time to include it in this report. (See 2013-406, p. 105)

  • California State Auditor's Assessment of Status: Pending
  • Response Date: January 2013

Recommendation To: Laney College

Institutions should ensure that they properly notify both current and prospective students and employees of the availability of their annual security reports in the manner prescribed by the Clery Act.

Response

Laney did not provide a response to the state auditor as requested in time to include it in this report. (See 2013-406, p. 105)

  • California State Auditor's Assessment of Status: Pending
  • Response Date: January 2013

Current Status of Recommendations

All Recommendations in 2013-041