Report 2009-114 Recommendations and Responses in 2013-041

Report 2009-114: Department of General Services: It No Longer Strategically Sources Contracts and Has Not Assessed Their Impact on Small Businesses and Disabled Veteran Business Enterprises

Department Number of Years Reported As Not Fully Implemented Total Recommendations to Department Not Implemented After One Year Not Implemented as of 2012-041 Response Not Implemented as of Most Recent Response
Department of General Services 3 8 6 1 0

Recommendation To: General Services, Department of

To ensure that it determines savings to the State going forward for strategically sourced contracts, General Services should examine the State's recent purchasing patterns when determining whether to rebid or extend previously strategically sourced contracts and when estimating expected savings. It should subsequently compare the savings it achieves to the expected savings for those contracts.

Response

At the time of our previous update in September 2012, the DGS' Procurement Division (PD) had fully implemented this recommendation except for the final step of comparing expected savings for a sourced contract to actual savings. As of August 2013, this activity is now in place for sourced contracts.

PD's Intake and Analysis Unit has developed a guide describing the process to be followed in comparing actual to expected savings in order to determine if a new competitively bid solicitation met the expected savings. Consequently, PD implemented the provisions contained in that guide in performing savings comparisons for recently awarded statewide contracts for Waterborne Paint and PC Goods.

  • California State Auditor's Assessment of Status: Fully Implemented
  • Completion Date: August 2013
  • Response Date: October 2013

Current Status of Recommendations

All Recommendations in 2013-041