Report I2020-0151 All Recommendation Responses
Report I2020-0151: Department of General Services: Custodial Staff Ran an Illegal Payroll Scheme, Defrauding the State of an Estimated $185,000 (Release Date: July 2022)
Case Number I2020-0151
Recommendation #1 To: General Services, Department of
DGS should report the supervisor's and custodian's conduct to appropriate law enforcement officials within 30 days.
Agency Response From September 2022
DGS reported that it has referred the matter to the Office of the Attorney General for consideration of a criminal filing.
California State Auditor's Assessment of Status: Fully Implemented
Agency Response From August 2022
DGS reported that it is finalizing correspondence to refer the matter for criminal investigation.
California State Auditor's Assessment of Status: Partially Implemented
Agency Response From May 2022
DGS stated that it takes allegations of defrauding the State and abusing its resources seriously. It stated that it agrees with the recommendations and will move swiftly to contact law enforcement.
California State Auditor's Assessment of Status: Pending
Case Number I2020-0151
Recommendation #2 To: General Services, Department of
Within 60 days, DGS should either make a request to the State Personnel Board to take disciplinary action against the supervisor or attempt to work with the supervisor's current state employer to take disciplinary action.
Agency Response From May 2023
DGS reported that in coordination with the supervisor's employer, it drafted a disciplinary action that would have dismissed the supervisor from state service. However, just prior to the employer serving the action, the supervisor resigned.
California State Auditor's Assessment of Status: Fully Implemented
Agency Response From November 2022
DGS submitted a request to the State Personnel Board (SPB) to take disciplinary action against the supervisor, but SPB denied the request for various legal reasons. DGS stated that it planned to contact the supervisor's current state employer to pursue disciplinary action.
California State Auditor's Assessment of Status: Partially Implemented
Agency Response From August 2022
DGS reported that it is moving forward with a request for disciplinary action.
California State Auditor's Assessment of Status: Partially Implemented
Agency Response From May 2022
DGS stated that it will make a request to the State Personnel Board within 30 days to take disciplinary action against the supervisor.
California State Auditor's Assessment of Status: Pending
Case Number I2020-0151
Recommendation #3 To: General Services, Department of
DGS should consider placing a notice of this investigation in the official personnel files of the custodian and building manager within 60 days because these employees are no longer employed by the State but could seek to return in the future.
Agency Response From August 2022
DGS informed us that it placed a notice of the investigation in the official personnel files of the custodian and building manager.
California State Auditor's Assessment of Status: Fully Implemented
Agency Response From May 2022
DGS stated that it takes allegations of defrauding the State and abusing its resources seriously. It stated that it agrees with and plans to implement the recommendation.
California State Auditor's Assessment of Status: Pending
Case Number I2020-0151
Recommendation #4 To: General Services, Department of
DGS should consult with the California Public Employees' Retirement System regarding the implications of our investigation's findings for the health benefits the custodian received during the four-year period of our review and for both the custodian's and the supervisor's retirement benefits.
Agency Response From August 2022
DGS stated that it consulted with the California Public Employees' Retirement System.
California State Auditor's Assessment of Status: Fully Implemented
Agency Response From May 2022
DGS stated that it agrees with the recommendation and plans to take steps to implement it.
California State Auditor's Assessment of Status: Pending
Case Number I2020-0151
Recommendation #5 To: General Services, Department of
Within 90 days, DGS should take corrective or disciplinary actions against the office technician for her time abuse.
Agency Response From September 2023
DGS reported that after gathering all the records available to it and carefully analyzing the records, it determined that the evidence it gathered is insufficient to take disciplinary action against the technician.
California State Auditor's Assessment of Status: Resolved
Agency Response From May 2023
DGS reported that it is still reviewing the available evidence relevant to the allegation to determine the appropriate disciplinary action.
California State Auditor's Assessment of Status: Partially Implemented
Agency Response From November 2022
DGS stated that it is still gathering and reviewing relevant records and needs additional time to conduct its own investigation.
California State Auditor's Assessment of Status: Partially Implemented
Agency Response From August 2022
DGS stated that it is in the process of gathering and reviewing payroll records and other documents to support disciplinary action.
California State Auditor's Assessment of Status: Partially Implemented
Agency Response From May 2022
DGS stated that it agrees with the recommendation and will move swiftly to take appropriate disciplinary action against the office technician.
California State Auditor's Assessment of Status: Pending
Case Number I2020-0151
Recommendation #6 To: General Services, Department of
DGS should determine whether any overpayments should be recouped from the supervisor and office technician for their time abuse. If warranted, DGS should attempt to recover overpayments made or adjust their leave balances within 60 days to account for their missed work time.
Agency Response From September 2023
DGS reported that after gathering and carefully analyzing all the relevant records available, it determined that it lacked sufficient evidence to take disciplinary action against the technician. Therefore, it will not attempt to recoup any overpayments.
California State Auditor's Assessment of Status: Resolved
Agency Response From May 2023
DGS stated that it is still working to complete its analysis of the office technician's time abuse. It also stated that the supervisor resigned from state service prior to the supervisor's current employer's attempt to serve disciplinary action. DGS does not intend to pursue further action against the supervisor.
California State Auditor's Assessment of Status: Partially Implemented
Agency Response From November 2022
DGS stated that it will address the collection of any overpayments through its pursuit of appropriate disciplinary action.
California State Auditor's Assessment of Status: Partially Implemented
Agency Response From August 2022
DGS stated that it continues to gather information and plans to recover any overpayments through available channels.
California State Auditor's Assessment of Status: Partially Implemented
Agency Response From May 2022
DGS stated that it takes allegations of defrauding the State and abusing its resources seriously. It stated that it agrees with and plans to implement the recommendation.