State Hospitals should create and implement a system that will allow supervisors to adequately assess the hours worked by psychiatrists and other exempt employees.
State Hospitals informed us that it has implemented a number of policies and procedures to address the recommendation. Specifically, it now requires exempt employees to sign in and out upon their arrival and departure from their work areas, and a supervisor is assigned to review the sign-in sheets to ensure compliance. Also, each program director is required to submit a timeliness attendance audit report each month that contains a summation of employees' attendance compliance or non-compliance.
State Hospitals reported that executive management at Patton is developing auditing procedures to ensure that exempt employees adhere to their work schedules. In addition, it stated that Patton executive management is developing procedures for conducting random reviews of work hours.