Provide appropriate counseling and training to the district staff management involved so that they are aware of the proper procedures of maintaining daily reports and recording, reviewing, and approving accurate time sheets.
Caltrans stated that the district division chief of construction held a meeting with senior engineers in July 2015 to remind them of the requirement for resident engineers to submit daily reports, in accordance with the Caltrans' construction manual. The district division chief has ensured that staff have been submitting reports regularly.
Caltrans provided documentation to support that time sheet submission has improved since the district director issued a memorandum in June 2015 regarding the timely submission and approval of time sheets. In addition, the district implemented mandatory weekly submission of daily activity reports from all construction resident engineers to senior engineers. District staff report compliance or noncompliance to district management.