To recoup the payment and leave accumulations to which its employees were not entitled, Corrections and Correctional Health Care should work with the California Public Employees' Retirement System and attempt to recoup the $22,766 in CTO leave hours Employee B—who retired in April 2015—cashed out but to which he was not entitled.
Corrections reported that in November 2016 Employee A filed a lawsuit with the California Department of Human Resources that included Employee B. Although Corrections stated that it had established an accounts receivable for Employee B, Corrections put its collection efforts on hold pending the outcome of the lawsuit.
Corrections reported that its office of labor relations denied Employee B's grievance. Consequently, it established an accounts receivable for the overpayment. In addition, Corrections stated although it notified Employee B of the need for repayment, the employee made no effort to arrange for repayment. Thus, Corrections stated that it will start the collection process through the Internal Revenue Service.
Corrections reported that it is moving forward to collect the overpayment from Employee B.
Corrections reported that it had not received a response to the grievance filed on behalf of Employee B.
Corrections reported that in November 2015 Employee A filed a grievance on behalf of Employee B. Thus, Corrections stated that its collection efforts were on hold.
Corrections reported that in October 2015 Prison 1 issued to Employee B a notice of accounts receivable. Corrections stated that since Employee B had retired previously from state service, its accounting office would send Employee B three additional notices, once every 30 days. If Employee B does not respond to the notices, Corrections stated that it would work with the Franchise Tax Board or a credit bureau to assist with seeking payment from him.
Corrections reported that it is reviewing Employee B's time sheets to determine if it needs to make adjustments to his CTO leave hours. It intends to complete its review by November 30, 2015.