Report I2014-1 Recommendation 3 Responses

Report I2014-1: Investigations of Improper Activities by State Agencies and Employees (Release Date: December 2014)

Case Number I2010-1250

Recommendation #3 To: Military Department, California

Establish a routine of completing a monthly inventory of expendable state property after the barcode system is implemented.

Agency Response*

The Military Department reported that it completed its beta testing of the asset management system at Camp Roberts and two other locations. The Military Department stated that it has fully implemented the system at one location, is implementing the system at Camp Roberts, and plans to implement it at the last location. It plans to complete implementation in June 2018. Finally, the Military Department stated that it has revised its internal processes to centralize facilities project management and that on-site inventories of expendable state property now is limited to a 90-day supply for identified maintenance and repair work.

  • Response Date: November 2017

California State Auditor's Assessment of Status: Partially Implemented


Agency Response*

The Military Department reported in March 2016 that it is currently beta testing a new asset management system that bridges the gap between approved purchase requests and receiving inventory. In addition, the system will include an inventory number along with a corresponding bar code. It intends to test the system at Camp Roberts and two other locations.

  • Response Date: March 2016

California State Auditor's Assessment of Status: Pending


Agency Response*

The Military Department reported in August 2015 that it tried using the new software system but determined that the software was not compatible with the federal Department of Defense portal. The Military Department is working with another company to determine if that company's system is compatible. In the meantime, Camp Roberts continues to use the State's existing system to track expendable state property until it is able to find a suitable solution.

  • Response Date: August 2015

California State Auditor's Assessment of Status: No Action Taken


Agency Response*

The Military Department feels confident that the internal control processes it adopted in August 2013 will provide for better accountability and management of state property.

  • Response Date: December 2014

California State Auditor's Assessment of Status: No Action Taken


All Recommendations in I2014-1


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