Report I2014-1 Recommendation 2 Responses
Report I2014-1: Investigations of Improper Activities by State Agencies and Employees (Release Date: December 2014)
Case Number I2010-1250
Recommendation #2 To: Military Department, California
Identify a barcode system that can be used to inventory expendable state property and implement that system.
Agency Response From March 2016
The Military Department reported in March 2016 that it is currently beta testing a new asset management system that bridges the gap between approved purchase requests and receiving inventory. In addition, the system will include an inventory number along with a corresponding bar code. It intends to test the system at Camp Roberts and two other locations.
California State Auditor's Assessment of Status: Fully Implemented
Agency Response From November 2015
The Military Department reported in November 2015 that it is working with its information technology staff to test another barcode system.
California State Auditor's Assessment of Status: Pending
Agency Response From August 2015
The Military Department reported in August 2015 that it tried using the new software system but determined that the software was not compatible with the federal Department of Defense portal. The Military Department is working with another company to determine if that system is compatible. In the meantime, Camp Roberts continues to use the State's existing system to track expendable state property until it is able to find a suitable solution.
California State Auditor's Assessment of Status: Partially Implemented
Agency Response From June 2015
The Military Department reported that it purchased software that it will implement at multiple locations, including Camp Roberts, to allow it to conduct inventory of expendable state property. The Military Department stated that it hopes to provide training on using the software by July 2015.
California State Auditor's Assessment of Status: Partially Implemented
Agency Response From December 2014
The Military Department stated that it will continue to work on identifying a barcode system that is compatible with its network but feels confident that the internal control processes it adopted in August 2013 will provide for better accountability and management of state property.