In instances where the audit has determined that an employee's leave balance was mischarged but the employee subsequently departed state service, take appropriate measures to remedy any resulting incorrect compensation of the employee for unused leave upon his or her departure, including by seeking repayment of any amount overpaid to the employee.
Corrections reported that a grievance has been filed that has prevented it from adjusting former employees' leave balances. The grievance alleges that the leave accruals made in error more than three years earlier without notification cannot be adjusted. Corrections stated that the grievance is pending arbitration.
Corrections reported that once its human resources staff notifies staff at the relevant correctional facilities to begin the process to correct for any improper charging of leave, it will identify if any employees who separated from state service are impacted and will seek repayment.
Corrections reported it had determined that in error it notified one former employee of an overpayment. Thus, it stated that it will use experienced personnel staff to ensure the accuracy of its audit of leave accounting. Corrections also stated that by May 30, 2016, it will fully implement this recommendation by seeking repayment of any funds that it overpaid to employees who have left state service.
Corrections reported in November 2014 that, after conducting its three-year audit of leave accounting, it will take appropriate measures to remedy any incorrect compensation that resulted. It had reported previously that it had taken action to seek repayment from one former employee who was overpaid as a result of improper leave accounting.
Corrections reported that it had notified one former employee who was overpaid as a result of improper leave accounting. Corrections also stated it had established a receivable to collect the overpayment. For another former employee, Corrections reported that it had obtained amended time sheets and was conducting a review to determine whether the employee was overpaid.
Corrections told us that it completed its audit of leave accounting by headquarters employees during fiscal year 2012-13. Through this audit, it identified only one former employee who was overpaid as a result of improper leave accounting, and it is seeking collection of the overpayment from that employee. In addition, Corrections identified another former employee who may have been overpaid as a result of improper leave accounting, so it is seeking amended time sheets from the employee to determine whether the employee was overpaid.
Corrections reported that when it audited leave accounting at all of its correctional facilities for fiscal year 2012-13, it did not find any mischarging of leave, so there was no improper compensation paid to separated employees of the facilities that could be collected for this period. However, it plans to complete an audit of leave accounting by its headquarters employees during fiscal year 2012-13 by December 2013, report to us any errors that it discovers, and establish accounts receivable for any separated headquarters employees the audit reveals were overcompensated due to an incorrect leave balance.