Report I2010-1045 Recommendation 15 Responses

Report I2010-1045: California Department of Corrections and Rehabilitation and California Correctional Health Care Services: Both Agencies Wasted State Resources by Improperly Accounting for Leave Taken by Their Employees (Release Date: June 2013)

Case Number I2010-1045

Recommendation #15 To: Correctional Health Care Services, California

Establish a system for correcting mischarged leave in the leave accounting system and for reviewing errors with the responsible employee whenever mischarged leave hours are discovered.

Agency Response*

Correctional Health Services reported that after completing the monthly internal audits, its human resources staff met to discuss the audit results and errors. In addition, it stated that human resources staff have provided one-on-one discussions and on-the-job training to the staff responsible for mischarged leave to mitigate the risk of future errors.

  • Response Date: October 2015

California State Auditor's Assessment of Status: Fully Implemented


Agency Response*

Correctional Health Services reported that the analyst completed the first biennial audit of leave accounting accomplished by personnel analysts. It also provided us with documentation of the analyst's review. We would like to review a second biennial audit to ensure that the system is working sufficiently to ensure that personnel specialists are charging the correct number of leave hours for nonmanagerial, exempt employees working an alternate schedule.

  • Response Date: November 2014

California State Auditor's Assessment of Status: Partially Implemented


Agency Response*

Correctional Health Services reported that the analyst completed her first biennial audit and provided us with documentation of the review. We have requested additional information regarding whether the errors were corrected and whether errors were reviewed with the responsible employees.

  • Response Date: September 2014

California State Auditor's Assessment of Status: Partially Implemented


Agency Response*

Correctional Health Services reported that in addition to personnel supervisors reviewing the work of personnel specialists in training, it hired an analyst to conduct a second review of all leave accounting accomplished by personnel specialists. This analyst began reviewing their work in February 2014.

  • Response Date: February 2014

California State Auditor's Assessment of Status: Partially Implemented


Agency Response*

Correctional Health Services reported that when personnel specialists are in training, personnel supervisors will attempt to identify errors made by the personnel specialists, correct the errors, and address the errors with the personnel specialists involved. In addition, Correctional Health Services reported that in instances when its bienniel audit reveals errors by personnel specialists, Correctional Health Services will correct the errors and address the errors with the personnel specialists involved.

  • Response Date: November 2013

California State Auditor's Assessment of Status: Partially Implemented


All Recommendations in I2010-1045


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