Establish a system for correcting mischarged leave in the leave accounting system and for reviewing errors with the responsible employee whenever mischarged leave hours are discovered.
Correctional Health Services reported that after completing the monthly internal audits, its human resources staff met to discuss the audit results and errors. In addition, it stated that human resources staff have provided one-on-one discussions and on-the-job training to the staff responsible for mischarged leave to mitigate the risk of future errors.
Correctional Health Services reported that the analyst completed the first biennial audit of leave accounting accomplished by personnel analysts. It also provided us with documentation of the analyst's review. We would like to review a second biennial audit to ensure that the system is working sufficiently to ensure that personnel specialists are charging the correct number of leave hours for nonmanagerial, exempt employees working an alternate schedule.
Correctional Health Services reported that the analyst completed her first biennial audit and provided us with documentation of the review. We have requested additional information regarding whether the errors were corrected and whether errors were reviewed with the responsible employees.
Correctional Health Services reported that in addition to personnel supervisors reviewing the work of personnel specialists in training, it hired an analyst to conduct a second review of all leave accounting accomplished by personnel specialists. This analyst began reviewing their work in February 2014.
Correctional Health Services reported that when personnel specialists are in training, personnel supervisors will attempt to identify errors made by the personnel specialists, correct the errors, and address the errors with the personnel specialists involved. In addition, Correctional Health Services reported that in instances when its bienniel audit reveals errors by personnel specialists, Correctional Health Services will correct the errors and address the errors with the personnel specialists involved.