Report I2010-1045 Recommendation 13 Responses

Report I2010-1045: California Department of Corrections and Rehabilitation and California Correctional Health Care Services: Both Agencies Wasted State Resources by Improperly Accounting for Leave Taken by Their Employees (Release Date: June 2013)

Case Number I2010-1045

Recommendation #13 To: Correctional Health Care Services, California

Establish a system of supervisory oversight that involves reviewing employees' time sheets and leave balances to ensure that personnel specialists are entering information into the leave accounting system correctly.

Agency Response From October 2015

Correctional Health Services reported that its human resources division implemented a supervisory review that includes monitoring of all transactions keyed into the State's leave accounting system. In addition, Correctional Health Services implemented a process to ensure that a human resources supervisor is informed of any discrepancies discovered in the monthly internal audits and that all corrections are keyed into the leave accounting system.

California State Auditor's Assessment of Status: Fully Implemented


Agency Response From November 2014

Correctional Health Services reported that the analyst completed the first biennial audit of leave accounting accomplished by personnel analysts. It also provided us with documentation of the analyst's review. We would like to review a second biennial audit to ensure that the system is working sufficiently to ensure that personnel specialists are charging the correct number of leave hours for nonmanagerial, exempt employees working an alternate schedule.

California State Auditor's Assessment of Status: Partially Implemented


Agency Response From November 2014

Correctional Health Services reported that the analyst completed the first biennial audit of leave accounting accomplished by personnel analysts. It also provided us with documentation of the analyst's review. We would like to review a second biennial audit to ensure that the system is working sufficiently to ensure that personnel specialists are charging the correct number of leave hours for non-managerial, exempt employees working an alternate schedule.

California State Auditor's Assessment of Status: Partially Implemented


Agency Response From September 2014

We are seeking clarification from Correctional Health Services regarding how its supervisory review of time sheets processed by personnel staff in training will ensure that new and experienced personnel staff enter information into the leave accounting system correctly.

California State Auditor's Assessment of Status: Partially Implemented


Agency Response From February 2014

CCHCS established a system of oversight to ensure that personnel specialists are entering information correctly and also correct any mistakes. In addition to having supervisors reviewing the time sheets processed by personnel staff still in training, it hired an analyst to conduct a second review of all leave accounting accomplished by personnel specialists. This analyst began reviewing their work in February 2014.

California State Auditor's Assessment of Status: Partially Implemented


Agency Response From November 2013

Correctional Health Services reported that supervisors are reviewing the time sheets processed by personnel staff still in training to ensure that they are processing time sheets correctly. However, we have asked Corrections to provide us with more information about this review process and tell us what it intends to do, aside from conducting an audit every two years, to ensure that new and experienced staff are entering information into the leave accounting system correctly. Corrections has not yet provided us with that information.

California State Auditor's Assessment of Status: Partially Implemented


All Recommendations in I2010-1045


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