Report I2010-1045 Recommendation 11 Responses

Report I2010-1045: California Department of Corrections and Rehabilitation and California Correctional Health Care Services: Both Agencies Wasted State Resources by Improperly Accounting for Leave Taken by Their Employees (Release Date: June 2013)

Case Number I2010-1045

Recommendation #11 To: Correctional Health Care Services, California

Establish a system of oversight at headquarters and at each adult correctional facility to ensure that personnel specialists are charging the correct number of leave hours for those nonmanagerial, exempt employees working an alternate work schedule.

Agency Response From October 2015

Correctional Health Services reported that it implemented monthly internal audits to ensure the accuracy of all information within the State's leave accounting system. It also reported that since March 2015, it has found 2,749 mischarged leave hours. Of these mischarged hours, 2,469 hours, valued at $177,959, should have been charged to Correctional Health Services employees but were not. The remaining 280 hours, valued at $14,660, were leave hours that Correctional Health Services previously incorrectly charged to employees.

California State Auditor's Assessment of Status: Fully Implemented


Agency Response From November 2014

Correctional Health Services reported that the analyst completed the first biennial audit of leave accounting accomplished by personnel analysts. It also provided us with documentation of the analyst's review. We would like to review a second biennial audit to ensure that the system is working sufficiently to ensure that personnel specialists are charging the correct number of leave hours for nonmanagerial, exempt employees working an alternate schedule.

California State Auditor's Assessment of Status: Partially Implemented


Agency Response From September 2014

Correctional Health Services reported that the analyst completed the first biennial audit of leave accounting accomplished by personnel analysts. It also provided us with documentation of the analyst's review. Further, Correctional Health Services reported that its supervisors reviewed and monitored the leave accounting performed by new personnel staff to ensure accurate time reporting,

California State Auditor's Assessment of Status: Partially Implemented


Agency Response From February 2014

Correctional Health Services told us that in February 2014 the analyst it hired to review the work of its personnel specialists began auditing their leave accounting transactions. Further, it now is requiring supervisors to review and monitor leave accounting performed by new personnel staff. However, we still are awaiting confirmation of some of this information.

California State Auditor's Assessment of Status: Partially Implemented


Agency Response From November 2013

Correctional Health Services reported that it created a position in its transactions and benefits unit that is responsible for overseeing the work of its personnel specialists. It stated that it filled this position in late October 2013, and the employee in that position will begin conducting biennial audits of the work of Correctional Health Services' personnel specialists in early 2014.

California State Auditor's Assessment of Status: Partially Implemented


All Recommendations in I2010-1045


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