Report 2017-104 Recommendation 27 Responses
Report 2017-104: Montebello Unified School District: County Superintendent Intervention Is Necessary to Address Its Weak Financial Management and Governance (Release Date: November 2017)
Recommendation #27 To: Montebello Unified School District
To ensure that Montebello spends its funds for allowable and reasonable purposes, it should follow the procedures in its purchase card manual including requiring employees to submit receipts for all purchases made with the card. If in violation of the manual, suspend or cancel the employee's card privileges and require employees to reimburse the district for improper purchases.
6-Month Agency Response
MUSD does require receipts for purchases made with purchase cards. Documentation will be submitted.
- Completion Date: May 2018
- Response Date: May 2018
California State Auditor's Assessment of 6-Month Status: Pending
Montebello did not demonstrate that it is ensuring that employees submit receipts for purchases made with purchase cards.
60-Day Agency Response
By November 2017, MUSD will initiate an Administrative Regulation requiring all employees using a purchase card to submit receipts for all purchases, and payments will not be made until approved by an appropriate official.
- Completion Date: November 2017
- Response Date: December 2017
California State Auditor's Assessment of 60-Day Status: Pending
Montebello did not provide any support to show that it ensures employees submit receipts for purchases made with purchase cards.
- Auditee did not substantiate its claim of full implementation
Agency responses received are posted verbatim.