Report 2016-132 Recommendation 6 Responses
Report 2016-132: Department of Water Resources: The Unexpected Complexity of the California WaterFix Project Has Resulted in Significant Cost Increases and Delays (Release Date: October 2017)
Recommendation #6 To: Water Resources, Department of
DWR should ensure that it retains adequate documentation in its contract files to support that contract prices are fair and reasonable and all deliverables are received.
6-Month Agency Response
The Department has updated its Architectural and Engineering contract procedures to fully implement the Auditor's recommendation. To ensure files contain price/rate documentation, a separate memorandum will be placed in the contract files identifying what contracts were used as a price/rate comparison. The memorandum will also identify any other data that was used in review of contract price/rates. This policy and procedure was implemented on January 26, 2018 when it was disseminated to Architectural and Engineering contract staff via email on January 26, 2018.
Additionally, Task Order Procedures were updated to require the Program Manager to document in files that all deliverables have been identified and received.
- Completion Date: May 2018
- Response Date: April 2018
California State Auditor's Assessment of 6-Month Status: Fully Implemented
60-Day Agency Response
The Department has updated its Architectural and Engineering contract procedures to include a separate memorandum in the contract file identifying what other contracts were used as a price/rate comparison, and to identify any other data that was used in review of contract price/rates.
- Completion Date: November 2017
- Response Date: December 2017
California State Auditor's Assessment of 60-Day Status: Pending
- Auditee did not substantiate its claim of full implementation
- Auditee did not address all aspects of the recommendation
Agency responses received are posted verbatim.