Report 2016-129 Recommendation 3 Responses

Report 2016-129: K-12 High Speed Network: Improved Budgeting, Greater Transparency, and Increased Oversight Are Needed to Ensure That the Network Is Providing Reliable Services at the Lowest Cost to the State (Release Date: May 2017)

Recommendation #3 To: Imperial County Office of Education

To ensure that its projected program costs are as accurate as possible, ICOE should institute by November 2017 a formal practice for reviewing its budget planning document against its current network design plans and correct any inaccuracies before finalizing and submitting its budget.

6-Month Agency Response

ICOE has aligned planning documents to match the proposed budget documents presented to Education. This practice is currently in place and will be revisited annually during the October/November time frame in alignment with recommendation #2.

  • Completion Date: November 2017
  • Response Date: November 2017

California State Auditor's Assessment of 6-Month Status: Partially Implemented

ICOE provided up-to-date versions of the planning documents its used to create its anticipated budget request for the 2018-19 fiscal year and explained that, subsequent to our review, K12HSN's fiscal manager is now assisting network staff with the creation of those documents and is reviewing them to ensure the documents accurately reflect anticipated network costs. However, ICOE has yet to memorialize this process either as a formal program protocol or in the duty statements of the staff positions involved. We recommended a formal implementation of this review process in order to help ensure that it occurs consistently and to better establish accountability for the accuracy of ICOE's budget submissions.

  • Auditee did not address all aspects of the recommendation

60-Day Agency Response

A new process will be utilized when the request for proposals closes. The process will involve a comparison of the pricing sheets submitted by proposers against network design layouts. The process will permit K12HSN staff to confirm costs proposed by vendors, ring designs, and wherever possible, achieving carrier and hub site diversity. The process will occur in October of every year and involve comparing various scenarios against budgeting documents.

  • Estimated Completion Date: October 2017
  • Response Date: July 2017

California State Auditor's Assessment of 60-Day Status: Pending

All Recommendations in 2016-129

Agency responses received are posted verbatim.