Report 2016-126 Recommendation 6 Responses
Report 2016-126: California Department of Social Services: Its Caregiver Background Check Bureau Lacks Criminal History Information It Needs to Protect Vulnerable Populations in Licensed Care Facilities (Release Date: March 2017)
Recommendation #6 To: Social Services, Department of
To ensure that it more effectively shares, receives, and uses administrative action information, until a centralized database can facilitate real-time information transmittal, Social Services should amend its interagency agreements to specify that the departments should share their administrative action information as soon as possible after the action is final, but no later than five business days after the end of the month in which it became final. It should begin amending its interagency agreements by July 2017.
Annual Follow-Up Agency Response From November 2018
All Interagency Agreements have been fully executed specifying that the Department of Aging, Department of Public Health, Emergency Medical Services Authority, and Department of Health Care Services and CDSS share administrative action information as soon as possible after the action is final, no later than five business days after the end of the month. Language has also been added that state once the AARS automated data extract functionality is operational, the manual provisions of the agreement will not apply, and that administrative action information will be electronically available to all user agencies through the AARS data system. Refer to the executed agreements attached.
- Completion Date: October 2018
California State Auditor's Assessment of Annual Follow-Up Status: Fully Implemented
1-Year Agency Response
Interagency agreements with Department of Aging, Department of Public Health, and Emergency Medical Services Authority have been amended and executed to reflect that CDSS effectively share, receive, and use administrative action information until a centralized database can facilitate real time information. (Attachment 1)
- Estimated Completion Date: May 2018
- Response Date: March 2018
California State Auditor's Assessment of 1-Year Status: Partially Implemented
6-Month Agency Response
Based on additional changes, the Interagency Agreements have been returned to the four participating departments for review and approval. The departments are to finalize the agreements by December 2017. It is anticipated that the Interagency Agreements will be implemented by January 25, 2018 with the terms of these agreements being indefinite.
- Estimated Completion Date: January 25, 2018
- Response Date: November 2017
California State Auditor's Assessment of 6-Month Status: Pending
60-Day Agency Response
See response to Recommendation 1.
- Estimated Completion Date: September 2017
- Response Date: May 2017
California State Auditor's Assessment of 60-Day Status: Pending
In its response, Social Services refers to recommendation one. This number is different than the numbers assigned to recommendations on our website. Social Services is referring to the recommendation that we have numbered five.
Agency responses received are posted verbatim.