Report 2016-125.1 Recommendation 8 Responses

Report 2016-125.1: The University of California Office of the President: It Has Not Adequately Ensured Compliance With Its Employee Displacement and Services Contract Policies (Release Date: August 2017)

Recommendation #8 To: University of California

To ensure that the university achieves its goals of obtaining services at the lowest cost or best value and of providing vendors with fair access to contracting opportunities, the Office of the President should revise the university's contract manual to incorporate the best practices found in the State Contracting Manual for limiting the use of amendments to repeatedly extend existing contracts.

60-Day Agency Response

To achieve the objective of this recommendation UC Procurement will:

-Revise all template agreements to ensure that contract terms, including extensions, do not exceed 10 years.

-Address these items in a webinar/training event for all procurement leaders and staff

-Update job aids and FAQs on the Office of the President's website

-Evaluate how UC can leverage the procurement technology currently being implemented to provide visibility to current contract terms

  • Estimated Completion Date: December 2017
  • Response Date: October 2017

California State Auditor's Assessment of 60-Day Status: Pending

All Recommendations in 2016-125.1

Agency responses received are posted verbatim.