Report 2016-124 Recommendation 11 Responses

Report 2016-124: Department of General Services and California Department of Technology: Neither Entity Has Provided the Oversight Necessary to Ensure That State Agencies Consistently Use the Competitive Bidding Process (Release Date: June 2017)

Recommendation #11 To: Technology, California Department of

To ensure that the State receives the best value for its noncompetitive requests, Technology should immediately begin to require that agencies justify that the price is fair and reasonable. This should include a current price analysis pointing to competitive pricing from another contract, such as a statewide agreement, or a comparison of rates to other available vendors, or another valid price analysis with objective evidence. Further, Technology should require agencies to quantify and substantiate their cost savings or averted costs.

1-Year Agency Response

The CDT/STP updated and distributed to its staff Desktop Work Procedures that instruct staff to ensure NCB best value has been documented by the requestor, validated by STP, and documented in the approval/denial memo. The updated Desktop Work Procedures were distributed to all STP staff on December 20, 2017, and discussed at the December 21, 2017 STP All Staff meeting.

  • Completion Date: December 2017
  • Response Date: June 2018

California State Auditor's Assessment of 1-Year Status: Fully Implemented


6-Month Agency Response

CDT is updating Desktop Work Procedures to provide staff with additional direction to ensure NCB best value has been documented by the requestor, validated by STP, and documented in the approval/denial memo. The approved Desktop Work procedures will be distributed to all STP staff on December 20, and discussed at the December 21, STP All Staff meeting

  • Estimated Completion Date: December 2017
  • Response Date: December 2017

California State Auditor's Assessment of 6-Month Status: Pending


60-Day Agency Response

CDT is almost complete in updating its Desktop Work Procedures to provide staff with additional direction to ensure NCB best value has been documented by the requestor; validated by STP, and document in the approval/denial memo.

  • Estimated Completion Date: September 2017
  • Response Date: August 2017

California State Auditor's Assessment of 60-Day Status: Pending


All Recommendations in 2016-124

Agency responses received are posted verbatim.