Report 2016-122 Recommendation 9 Responses

Report 2016-122: California State University: Stronger Oversight Is Needed for Hiring and Compensating Management Personnel and for Monitoring Campus Budgets (Release Date: April 2017)

Recommendation #9 To: University, California State

To better ensure the reasonability of the reimbursements CSU pays for relocation and moving expenses, the Chancellor's Office should, by October 2017, follow up with the campuses to ensure that they have sufficiently complied with its policy regarding the adoption of thresholds and caps for reimbursing staff for relocation and moving expenses and that those thresholds and caps are reasonable. If necessary, the Chancellor's Office should provide more exact guidance to the campuses on how to establish these thresholds and caps.

Annual Follow-Up Agency Response From April 2018

All 23 campuses and the Chancellor's Office have sufficiently complied with the policy regarding the adoption of thresholds and caps for reimbursing staff for moving and relocation expenses and that those thresholds and caps are reasonable. A monetary cap of $75,000 was established in Human Resources Letter 2017-15, issued by the Chancellor's Office in December 2017. In addition, we verified that each campus and the Chancellor's Office has a documented policy regarding who may approve moving and relocation expense reimbursements at various dollar thresholds.

  • Completion Date: March 2018

California State Auditor's Assessment of Annual Follow-Up Status: Fully Implemented


6-Month Agency Response

The Chancellor's Office followed up with the campuses to ensure that they have sufficiently complied with the policy regarding the adoption of thresholds and caps for reimbursing staff for moving and relocation expenses and that those thresholds and caps are reasonable. We are working with three remaining campuses to ensure they have adopted reasonable thresholds for moving and relocation expenses. If necessary, the Chancellor's Office will provide more exact guidance to the campuses on how to establish these thresholds; all campuses will be subject to the new cap for moving and relocation expenses.

  • Estimated Completion Date: December 2017
  • Response Date: October 2017

California State Auditor's Assessment of 6-Month Status: Pending


60-Day Agency Response

The Chancellor's Office is establishing a reasonable cap on the amount the CSU will reimburse for moving and relocation expenses, with the possibility of exception as noted in the recommendation. The policy will include an accountability mechanism to document compliance.

  • Estimated Completion Date: October 2017
  • Response Date: June 2017

California State Auditor's Assessment of 60-Day Status: Pending


All Recommendations in 2016-122

Agency responses received are posted verbatim.