Report 2016-122 Recommendation 8 Responses

Report 2016-122: California State University: Stronger Oversight Is Needed for Hiring and Compensating Management Personnel and for Monitoring Campus Budgets (Release Date: April 2017)

Recommendation #8 To: University, California State

To better ensure the reasonability of the reimbursements CSU pays for relocation and moving expenses, the Chancellor's Office should, by October 2017, revise its policy to require campuses to place an appropriate cap on the amount they will reimburse campus staff for relocation and moving expenses, based on either a dollar amount or a percentage of base salary. If the campus president authorizes a reimbursement amount greater than this cap, the president should submit a written explanation to the chancellor to justify the payment.

1-Year Agency Response

On December 19, 2017, the Chancellor's Office issued Human Resources Letter 2017-15 to implement updated systemwide policy guidelines for moving and relocation of individuals who change their place of residence due to the acceptance of a position with the CSU under specified circumstances. Campuses are required to review and update their campus procedures to adhere to the guidelines set forth in the policy. The policy establishes a monetary threshold (cap) of $75,000 for reimbursement of moving and relocation expenses. Campus presidents are the approvers for exceptions to the $75,000 cap for campus employee reimbursements and shall submit a written explanation to the chancellor to justify the exception.

  • Completion Date: December 2017
  • Response Date: January 2018

California State Auditor's Assessment of 1-Year Status: Resolved


6-Month Agency Response

The Chancellor's Office is finalizing a policy that will establish a cap on the amount the CSU will reimburse for moving and relocation expenses. Under the new policy, for campus employee reimbursements, the campus president shall approve any necessary exceptions to the cap and submit a written explanation to the chancellor to justify the payment.

  • Estimated Completion Date: December 2017
  • Response Date: October 2017

California State Auditor's Assessment of 6-Month Status: Pending


60-Day Agency Response

The Chancellor's Office is establishing a reasonable cap on the amount the CSU will reimburse for moving and relocation expenses, with the possibility of exception as noted in the recommendation. The policy will include an accountability mechanism to document compliance.

  • Estimated Completion Date: October 2017
  • Response Date: June 2017

California State Auditor's Assessment of 60-Day Status: Pending


All Recommendations in 2016-122

Agency responses received are posted verbatim.