Report 2016-122 Recommendation 10 Responses

Report 2016-122: California State University: Stronger Oversight Is Needed for Hiring and Compensating Management Personnel and for Monitoring Campus Budgets (Release Date: April 2017)

Recommendation #10 To: University, California State

The Chancellor's Office should finish developing the Common Human Resources System and implement it as scheduled by December 2019.

Annual Follow-Up Agency Response From August 2023

The Common Human Resources System (CHRS) has successfully implemented a common and standard system for Talent Acquisition and Onboarding. The last phase of the project, with all other core administrative tasks, will have the first four campuses live by the end of 2023, and then we will have groups (or waves) go live in subsequent years. All twenty-three campuses and the Chancellor's Office will be live by spring 2028. The slight delay in the implementation timeframe is due to the impacts of the pandemic.

California State Auditor's Assessment of Annual Follow-Up Status: Pending

Annual Follow-Up Agency Response From October 2022

Implementation of the Common Human Resources System (CHRS) has achieved another major milestone: all CSU campuses are live with a module of CHRS related to recruiting. We are continuing with the plan to implement CHRS in stages or "waves" of a few campuses at a time until full implementation is achieved. Due to the challenges of the pandemic and other competing priorities, in addition to the loss of staff, the estimated date of full implementation has been delayed to December 2027.

California State Auditor's Assessment of Annual Follow-Up Status: Pending

Annual Follow-Up Agency Response From October 2021

Implementation of the Common Human Resources System (CHRS) has achieved a major milestone: the software development for the first release of CHRS is now 100% complete. We are continuing with the plan to implement CHRS in stages or "waves" of a few campuses at a time until full implementation is achieved. Full implementation is still estimated to occur in December 2024.

California State Auditor's Assessment of Annual Follow-Up Status: Pending

Annual Follow-Up Agency Response From October 2020

The Common Human Resources System project continues to move forward. Although there have been minor delays due to the COVID-19 outbreak, the first wave of full implementation is still scheduled to begin in 2020 with two campuses.

However, the estimated date for full implementation at all campuses is now December 2024. It was originally anticipated that several campuses could start implementation at the same time. However, as the project has progressed, it has become evident that we will not be able to implement more than two or three campus at a time and the full implementation at all campuses will therefore take more time than originally anticipated.

California State Auditor's Assessment of Annual Follow-Up Status: Pending

Annual Follow-Up Agency Response From October 2019

The CHRS project continues to move forward, and it is on time and within budget. CSU is currently implementing the recruiting solution which is a predecessor for full CHRS implementation. This recruiting and applicant-tracking program has been implemented at seven campuses and the remaining sixteen campuses are scheduled for implementation. The first wave of full CHRS implementation will begin in 2020 with two campuses. The estimated date for full implementation at all campuses is December 2022.

California State Auditor's Assessment of Annual Follow-Up Status: Partially Implemented

Annual Follow-Up Agency Response From October 2018

We remain on track to finish design and development of the Common Human Resources System by December 2019 and to complete full systemwide implementation by December 2022.

California State Auditor's Assessment of Annual Follow-Up Status: Pending

1-Year Agency Response

We remain on track to finish design and development of the Common Human Resources System by December 2019 and to complete full systemwide implementation by December 2022.

California State Auditor's Assessment of 1-Year Status: Pending

6-Month Agency Response

The Chancellor's Office is continuing its efforts to finish development and implementation of the Common Human Resources System (CHRS). We have revised the date for full implementation to more clearly delineate that we anticipate the design and development of CHRS will be completed by December 2019. We expect the implementation to begin immediately thereafter; however, due to the size of our 23-campus system plus the Chancellor's Office, the complexity of the changes, and the interaction with the state payroll system, we do not expect to achieve full systemwide implementation until December 2022.

California State Auditor's Assessment of 6-Month Status: Pending

60-Day Agency Response

The Chancellor's Office is continuing its efforts to finish development and implementation of the Common Human Resources System.

California State Auditor's Assessment of 60-Day Status: Pending

All Recommendations in 2016-122

Agency responses received are posted verbatim.