Report 2016-114 Recommendation 3 Responses

Report 2016-114: College Readiness of California's High School Students: The State Can Better Prepare Students for College by Adopting New Strategies and Increasing Oversight (Release Date: February 2017)

Recommendation #3 To: Coachella Valley Unified School District

To increase students' access to and completion rates of college preparatory coursework, districts should develop and institute an on track/off track student identification model similar to San Francisco's model that will allow them to determine whether students are completing grade-level college preparatory coursework. The districts should notify parents when they identify students as falling off track and should advise the parents and students of available support and credit recovery options. Furthermore, school staff should be required to meet with and document the support they provide to these students.

1-Year Agency Response

Auditee did not respond to our recommednation.

  • Estimated Completion Date: unknown
  • Response Date: May 2018

California State Auditor's Assessment of 1-Year Status: Pending

6-Month Agency Response

We have created two individualized grade-specific (9-11 & 12) review forms that counselors use when meeting with students annually to review graduation status, a-g course completion, transcript review, educational options, and general risk factors as well as risk of non-completion of A-G. The form also contains notation of parent notification. Additionally, a third form, A-G Eligibility Acknowledgement, has been created to notify students and parents (signatures required) each time a change of status for A-G eligibility occurs. A district-wide expectation for use of the forms for every student has been established for all high schools. Furthermore, all high schools have been directed to run reports of course failures after each marking period (4 times per year/each quarter) and meet individually with each affected student to advise of impact on graduation and A-G eligibility, and to arrange for credit recovery when necessary. These meetings are documented in the Aeries student information system. All high schools offer credit recovery during the school day and after school, as well as during summer school, with the exception of West Shores High School, who is currently working on a plan to provide after school transportation for their very geographically remote site, which has been an impediment to currently offering after school credit recovery. CVUSD is continuing its partnership with Riverside County Office of Education to receive support and guidance in our development of a comprehensive, cohesive college and career readiness plan. Finally, we are proposing the creation of a district-level counseling position devoted to college and career readiness who will implement and supervise the plan and work with site administration and counselors to insure regular student monitoring with periodic check-ins and a system of supports including parent involvement and arrays of credit recovery, including during, after school, Saturdays, and in the summer.

  • Estimated Completion Date: 7/31/18
  • Response Date: November 2017

California State Auditor's Assessment of 6-Month Status: Pending

60-Day Agency Response

Since 2015 CVUSD has contracted with RCOE for supplemental support and training in the area of school counseling to help identify and plan to intervene with student course planning for promoting A-G completion. Administration, with Counselors, are also working on a uniform district protocol for A-G placement and enrollment that will require parent contact, parent signature, counselor signature, and site administrator approval. Administration, with Counselors, have been drafting uniform policy. This policy will include an A-G acknowledgement element that will require parent communication, parent signature, counselor signature and site administrator signature.

  • Estimated Completion Date: August, 2017
  • Response Date: May 2017

California State Auditor's Assessment of 60-Day Status: Pending

All Recommendations in 2016-114

Agency responses received are posted verbatim.