Report 2016-112 Recommendation 18 Responses

Report 2016-112: School Library Services: Vague State Laws and a Lack of Monitoring Allow School Districts to Provide a Minimal Level of Library Services (Release Date: November 2016)

Recommendation #18 To: Teacher Credentialing, California Commission on

To strengthen its monitoring of staff assignments, Teacher Credentialing should work with Education to identify potential misassignments by comparing annually the staffing information reported by school districts to Education against Teacher Credentialing's credentialing records. Further, Teacher Credentialing should incorporate misassignments identified using Education's data into its existing notification, reporting, and sanctioning structure. If Teacher Credentialing believes it needs express statutory authority to do so, it should seek it.

Annual Follow-Up Agency Response From October 2018

In the Commission's previous response, staff identified the state's assignment monitoring process as needing modernization. By combining the Commission's credentialing data with the Department's CalPADS data, the need to engage in manual monitoring of every teacher assignment throughout the state will be alleviated. While the legislative proposal the Commission authored failed to be enacted, the Commission was able to obtain funding and authorization through the budget act to implement a new database that will allow data sharing between the Commission and the Department. The budget act also provided authority to enter into an agreement to share credentialing data, and any other data as needed, with the Department to help fulfill their federal reporting obligations. The Commission and the Department have finalized a memorandum of understanding governing this data sharing process, which was signed and went into effect on October 1.

  • Completion Date: October 2018

California State Auditor's Assessment of Annual Follow-Up Status: Partially Implemented

Teacher Credentialing provided a copy of its interagency agreement with Education regarding the sharing of education workforce data. In addition, Teacher Credentialing provided documents showing that the upcoming State Assignment Accountability System (SAAS) will allow Teacher Credentialing to compare its credentialing data with Education's school staffing data. However, the documents note that the system will not be completed until July 1, 2019.

1-Year Agency Response

Since our 6 month response, both the Commission and the Department of Education have completed the IT modernization efforts necessary to simplify our monitoring and reporting processes. To that end, Commission staff are bringing forward a recommendation at the December Commission meeting that we pursue legislation to update the assignment monitoring statutes and allow us to monitor all districts statewide on an annual basis. In the interim, the Commission has just finalized the most recent bi-annual monitoring report, which is being prepared for submission to the Legislature. Until a new process has been finalized, the Commission will continue to implement the existing monitoring process.

  • Response Date: November 2017

California State Auditor's Assessment of 1-Year Status: Pending

Per Teacher Credentialing's response, its implementation of this recommendation is currently pending.

6-Month Agency Response

Since our previous response, the Commission has continued to meet with the Department of Education on an ongoing basis. Staff and attorneys from both agencies are working on ways to improve this process. CTC is committed to working with CDE towards full implementation of the audit recommendations. Currently the Department is working on modernizing their data reporting system which will ultimately result in a more efficient and timely reporting of teacher assignments. In the interim, the Commission is continuing the existing monitoring process.

  • Estimated Completion Date: 6/30/2018
  • Response Date: May 2017

California State Auditor's Assessment of 6-Month Status: Pending

Per Teacher Credentialing's response, it will not fully implement this recommendation until June 30, 2018.

60-Day Agency Response

The Commission on Teacher Credentialing has reached out to the Department of Education and set up a meeting to discuss how best to monitor staff assignments. Specifically, we will be working with the Department to identify ways to collect and compare our data across both agencies in a more efficient and timely manner.

  • Estimated Completion Date: 1/1/2018
  • Response Date: January 2017

California State Auditor's Assessment of 60-Day Status: Pending

Per Teacher Credentialing's response, it will not fully implement this recommendation until January 1, 2018.

All Recommendations in 2016-112

Agency responses received are posted verbatim.