Report 2016-110 Recommendation 7 Responses

Report 2016-110: Trade Apprenticeship Programs: The State Needs to Better Oversee Apprenticeship Programs, Such as the Air Conditioning Trade Association's Sheet Metal Program (Release Date: November 2016)

Recommendation #7 To: Community Colleges Chancellor's Office

To ensure that LEAs develop sound contract agreements with apprenticeship programs, the Chancellor's Office and the apprenticeship division should develop a model agreement to outline the types of information, roles, and responsibilities for both parties as the Education Code requires and make this model agreement available to K-12 LEAs by April 2017. In addition, this model agreement should specify that K-12 LEAs will verify that the apprentices have attended the instructional courses by collecting supporting documentation such as sign-in sheets or rosters.

6-Month Agency Response

The Chancellor's Office and the Department of Industrial Relations' Legal Team worked collaboratively to develop a model contract agreement. The model contract agreement included all the elements suggested in the recommendation, including guidance that apprentices who attend instructional courses are supported with appropriate documentation, such as sign-in sheets.

The model contract agreement was made available to K-12 LEAs and community college districts participating in the apprenticeship program. The The email sent is submitted separately to the State Auditor.

  • Completion Date: May 2017
  • Response Date: May 2017

California State Auditor's Assessment of 6-Month Status: Fully Implemented

60-Day Agency Response

On January 26, 2017 the California Apprenticeship Council approved the Common Administrative Procedures and Treatment of Costs and Practices Related to RSI, which was developed by the Chancellor's Office's Workforce and Economic Development Division with input from the Division of Apprenticeship Standards, Apprenticeship Program Sponsors, LEAs and Commissioners of the California Apprenticeship Council. This document outlines the types of information, roles, and responsibilities for LEAs, College Districts, program sponsors, the Chancellor's Office, and the Division of Apprenticeship Standards. This document will be provided to all colleges and LEAs that receive RSI by February 2017. In addition, this document will inform monitoring done by RSI funding recipients and the Chancellor's Office.

  • Completion Date: February 2017
  • Response Date: January 2017

California State Auditor's Assessment of 60-Day Status: No Action Taken

The common administrative practices document that the Chancellor's Office refers to in its response actually addresses a different recommendation. Furthermore, when we followed up with the Chancellor's Office to obtain evidence that a model agreement had been drafted, it was unable to provide anything. Therefore, the status of this recommendation is no action taken.

  • Auditee did not substantiate its claim of full implementation

All Recommendations in 2016-110

Agency responses received are posted verbatim.