Report 2016-110 Recommendation 5 Responses

Report 2016-110: Trade Apprenticeship Programs: The State Needs to Better Oversee Apprenticeship Programs, Such as the Air Conditioning Trade Association's Sheet Metal Program (Release Date: November 2016)

Recommendation #5 To: Central Unified School District

To ensure that Central Unified correctly reimburses state funds to ACTA, Central Unified should develop a processólike the one it currently has for its other two apprenticeship programsóto verify that ACTA's apprentices have attended the online training courses for the corresponding hours ACTA reports. Further, Central
Unified should ensure that it reimburses apprenticeship programs only for allowable activities.

1-Year Agency Response

Previous discussions and face to face meeting with ACTA ensures proper attendance procedures. As a back-up and for file sharing, a google drive account for attendance is shared. This folder contains student student attendance for the 16-17 SY thus far.

  • Completion Date: August 2017
  • Response Date: November 2017

California State Auditor's Assessment of 1-Year Status: Fully Implemented

Central Unified provided evidence that it now verifies online attendance of training courses through log in and log off times of apprentices.

6-Month Agency Response

A meeting date has been set with ACTA to meet and discuss future allowable hours submission and what is allowable. This outcome will be reflected in a new MOU and Agreement.

  • Estimated Completion Date: 6/20/17
  • Response Date: May 2017

California State Auditor's Assessment of 6-Month Status: Pending

60-Day Agency Response

CLASS has met with ACTA to determine next steps with future agreements and MOU's. Both parties realize and accept that even though CLASS acts as a pass through, tighter measures can be taken to verify and validate attendance. CLASS is in the process of developing a visitation schedule with ACTA and verification process. When implemented, all program attendance verification will be aligned.

  • Estimated Completion Date: 7/1/17
  • Response Date: January 2017

California State Auditor's Assessment of 60-Day Status: Partially Implemented

All Recommendations in 2016-110

Agency responses received are posted verbatim.