Report 2015-503 Recommendation 16 Responses

Report 2015-503: Follow-Up—California Department of Social Services: It Has Not Corrected Previously Recognized Deficiencies in Its Oversight of Counties' Antifraud Efforts for the CalWORKs and CalFresh Programs (Release Date: June 2015)

Recommendation #16 To: Social Services, Department of

To ensure the accuracy and consistency of the information on welfare fraud activities that counties report and that Social Services subsequently reports to the federal government, the Legislature, and internal users, Social Services should incorporate the upcoming federal changes to the revision of its instructions for completing the counties' investigation activity reports. In the interim, Social Services should issue clarifications for the most common errors Social Services observes counties make in reporting their investigation activities.

Agency Response*

A revised Department of Public Assistance (DPA) 266 form (Fraud Investigation Activity Report) will be completed by January 2017. CDSS will issue new instructions to the counties before counties begin using the new form. Due to county and consortia programming requirements, implementation may take up to 18 months.

  • Response Type†: Annual Follow Up
  • Estimated Completion Date: January 2017
  • Response Date: November 2016

California State Auditor's Assessment of Status: Not Fully Implemented

Agency Response*

CDSS notified the counties on March 2, 2016 of common reporting errors and provided Frequently Asked Questions (FAQs) for their use.

  • Response Type†: 1-Year
  • Completion Date: March 2016
  • Response Date: June 2016

California State Auditor's Assessment of Status: Partially Implemented

Although Social Services issued clarifications to its reporting instructions as we had recommended, it has not revised its reporting instructions to incorporate clarifications for common reporting errors as well as the new federal reporting instructions.

  • Auditee did not address all aspects of the recommendation

Agency Response*

In order to complete the internal review of the All County Letter (ACL), CDSS is rescheduling the release date of the ACL to stakeholders for feedback to January 2016.

  • Response Type†: 6-Month
  • Estimated Completion Date: January 2016
  • Response Date: December 2015

California State Auditor's Assessment of Status: Pending

Agency Response*

CDSS is beginning to identify common errors and will disseminate, via county notification, instruction on how to prevent and correct those errors.

  • Response Type†: 60-Day
  • Estimated Completion Date: December 31, 2015
  • Response Date: August 2015

California State Auditor's Assessment of Status: Pending

All Recommendations in 2015-503

†Response Type refers to the interval in which the auditee is providing the State Auditor with their status in implementing recommendations made in an audit report. Auditees must submit a response regarding their progress in implementing recommendations from our reports at three intervals from the release of the report: 60 days, six months, and one year or subsequent to one year.

*Agency responses received after June 2013 are posted verbatim.

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