Report 2015-134 Recommendation 37 Responses

Report 2015-134: Residential Building Records: The Cities of San Rafael, Novato, and Pasadena Need to Strengthen the Implementation of Their Resale Record Programs (Release Date: March 2016)

Recommendation #37 To: Novato, City of

To ensure that it can demonstrate that its resale record inspectors are qualified, Novato should develop a process to maintain continuing education attendance records. The city should ensure that staff receive periodic continuing education through internal and external sources to keep them current on code requirements, especially when the requirements are updated.

6-Month Agency Response

As noted in the May 23, 2016 response, a spreadsheet was created to track training classes taken and certifications attained for each officer on the City's servers and Human Resources files.

  • Completion Date: May 2016
  • Response Date: September 2016

California State Auditor's Assessment of 6-Month Status: Fully Implemented

The city provided us the documents it uses to track the continuing education sessions its staff attend. The documents demonstrate that the staff have attended multiple continuing education training sessions, including prior to our audit and subsequent to the issuance of our audit report.

60-Day Agency Response

A spreadsheet has been created to track training classes taken for each officer (see Attachment 6). This spreadsheet, along with certifications obtained by the officers, will be retained in the division's server and in the City's Human Resources division.

This recommendation has been fulfilled.

  • Completion Date: May 2016
  • Response Date: May 2016

California State Auditor's Assessment of 60-Day Status: Partially Implemented

Although the city has created a spreadsheet for staff to use, the spreadsheet did not report any attendance at training classes as of the city's response. We will assess the city's progress in implementing this recommendation during the six-month reporting period.

  • Auditee did not substantiate its claim of full implementation

All Recommendations in 2015-134

Agency responses received are posted verbatim.