Report 2015-134 Recommendation 35 Responses

Report 2015-134: Residential Building Records: The Cities of San Rafael, Novato, and Pasadena Need to Strengthen the Implementation of Their Resale Record Programs (Release Date: March 2016)

Recommendation #35 To: Pasadena, City of

To ensure that the resale record fees it charges is appropriate, Pasadena should establish a time frame to periodically determine whether the fees are commensurate with the cost of administering the resale record program. The city should ensure that it retains any documentation used to support its analyses and any subsequent adjustments to fees.

Agency Response*

The City of Pasadena is evaluating the viability of the Occupancy Inspection Program.

  • Response Type†: Annual Follow Up
  • Estimated Completion Date: 01/01/2018
  • Response Date: November 2017

California State Auditor's Assessment of Status: Pending


Agency Response*

The City of Pasadena is evaluating the viability of the Occupancy Inspection Program with the FY2018 budget.

  • Response Type†: 1-Year
  • Estimated Completion Date: July 1, 2017
  • Response Date: May 2017

California State Auditor's Assessment of Status: Pending


Agency Response*

The Occupancy Inspection Program fee is reviewed annually with City Council adoption of a fee schedule. The city will conduct a cost of service study periodically and will retain the documentation used to support the analysis.

  • Response Type†: 6-Month
  • Estimated Completion Date: March 2017
  • Response Date: October 2016

California State Auditor's Assessment of Status: Pending

Pasadena is reiterating the statement it made in its formal response to our report and its 60-day response. However, we commented on page 61 of our report that although Pasadena states that the city council reviews the fees annually, the fees are not always changed. We noted on page 32 of our report that the city adjusted its fees periodically based on the consumer price index, but that it was unable to document how the current fee amounts were calculated and how those fees are commensurate with the costs incurred to operate its resale record program.


Agency Response*

The Occupancy Inspection Program fee is reviewed annually with City Council adoption of a fee schedule. The city will conduct a cost of service study periodically and will retain the documentation used to support the analysis.

  • Response Type†: 60-Day
  • Estimated Completion Date: March 2017
  • Response Date: May 2016

California State Auditor's Assessment of Status: Pending

Pasadena is reiterating the statement it made in its formal response to our report. However, we commented on page 61 of our report that although Pasadena states that the city council reviews the fees annually, the fees are not always changed. We noted on page 32 of our report that the city adjusted its fees periodically based on the consumer price index, but that it was unable to document how the current fee amounts were calculated and how those fees are commensurate with the costs incurred to

operate its resale record program.


All Recommendations in 2015-134

†Response Type refers to the interval in which the auditee is providing the State Auditor with their status in implementing recommendations made in an audit report. Auditees must submit a response regarding their progress in implementing recommendations from our reports at three intervals from the release of the report: 60 days, six months, and one year or subsequent to one year.

*Agency responses received after June 2013 are posted verbatim.


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