Report 2015-121 Recommendation 5 Responses

Report 2015-121: California Department of Veterans Affairs: The State Paid Nearly $28 Million for a Flawed System That Fails to Meet the Needs of Its Veterans Homes (Release Date: June 2016)

Recommendation #5 To: Veterans Affairs, Department of

To ensure it maintains all documentation related to its IT contracts, CalVet should, by September 2016, establish a process to verify that all divisions comply with its policy requiring each division to submit a records retention schedule to its Office of Procurement and Contracting.

6-Month Agency Response

CalVet has revised its Administrative Manual to reflect a change in responsibility from the Office of Procurementand Contracts to the Administrative Services Operational Projects and Support Section (AdminOPS). In addition, CalVet has included a formal process to ensure each division submits an updated Records Inventory and Records

Retention Schedule to AdminOPS annually.

California State Auditor's Assessment of 6-Month Status: Fully Implemented

60-Day Agency Response

CalVet has revised its Administrative Manual to reflect a change in responsibility from the Office of Procurement and Contracts to the Administrative Services Operational Projects and Support Section (AdminOPS). In addition, CalVet has included a formal process in to ensure each division submits an updated Records Inventory and Records Retention Schedule to AdminOPS by September 30 of each year.

California State Auditor's Assessment of 60-Day Status: Pending

All Recommendations in 2015-121

Agency responses received are posted verbatim.