To identify their population of dually involved youth, Sacramento County's CWS and probation agencies should designate the data system they will use for tracking the dates and results of joint assessment hearings.
CPS has developed a process to record dates of joint assessment meetings in the Court Notebook of CWS/CMS, but CWS/CMS does not have the capacity to record the results of the meetings. Probation has developed an Excel spreadsheet that tracks both dates and results of the joint assessment meetings. Given the development of an Excel spreadsheet, Sacramento is no longer considering a shared software solution, as previously reported in prior responses. It is hoped that the new statewide Child Welfare Digital Services, which will replace CWS/CMS, would have more structured capability to document and track crossover youth.
Sacramento County provided a copy of the Excel spreadsheet that it has designated as the system in which it will track joint assessment hearing dates and results.
Sacramento County concurs with the Auditor's report (pages 38-39) that the CDSS needs to implement a function within the CWS/CMS that will enable county CWS and probation agencies to identify dually involved youth. Currently, Sacramento County Probation and Child Welfare have not designated a single data system for tracking the dates and results of joint assessment hearings. Child Welfare is looking at internal business processes to determine how best to record 241.1 hearings in CWS/CMS but continues to document 241.1 information in court reports. Probation continues to use JPIP as their primary data system. Probation also records dates and results of joint assessments in notes. A data system change is required to have a single designated tracking system.
Per Sacramento's response, it will not fully implement this recommendation until June 30, 2018.
Crossover Youth Practice Model (CYPM) Data Committee is evaluating the viability of expanding the use of CWS/CMS for recording services as well as defining requirements for the development of a shared software solution to securely input and share data.
While we plan to complete our plan within a few months, securing funding for a data solution is yet to be secured.
Agency responses received are posted verbatim.