Education should require all LEAs and SELPAs that hold contracts for mental health services to annually obtain and retain copies of contractor personnel lists and the credentials or licenses for contractor personnel who provide mental health services to students in their respective LEA or SELPA.
Education is adding a monitoring item as part of the Policies and Procedures review, which will be used to verify that LEAs have the required documentation for contractor personnel. The new item will be included as a "high frequency" item. This means that the item would automatically be incorporated into each Policies and Procedures protocol and used for every Comprehensive Review. Education is currently in the process of finalizing the necessary internal approvals for this instrument change.
Education is in the process of revising the monitoring instrument to verify LEAs' compliance with the requirement to retain documentation of contractors' qualifications and the services provided.
In its six month response, Education demonstrated that it had notified LEAs that they were required to retain documentation of the qualifications of the licensed or credentialed contractor personnel who provide mental health services to students. This response indicates that Education is still revising its monitoring instrument to verify compliance with that requirement. Accordingly, this recommendation remains partially implemented.
Corrective Actions Taken: On July 8, 2016, Education sent correspondence to SELPAs and LEAs' clarifying the requirement to maintain records of contractor qualifications. Education is also revising the monitoring instrument to verify LEAs compliance with the requirement to retain documentation of contractors' qualifications and the services provided.
Education concurs with this recommendation. Education anticipates providing notification to LEAs on the expected requirement for LEAs to maintain records of contractor qualifications in spring 2016. Education will also revise the monitoring instrument used by the Special Education Division to ensure that LEAs retain documentation of contractors' qualifications and the services provided.
†Response Type refers to the interval in which the auditee is providing the State Auditor with their status in implementing recommendations made in an audit report. Auditees must submit a response regarding their progress in implementing recommendations from our reports at three intervals from the release of the report: 60 days, six months, and one year or subsequent to one year.
*Agency responses received after June 2013 are posted verbatim.