Report 2015-112 Recommendation 17 Responses

Report 2015-112: Student Mental Health Services: Some Students' Services Were Affected by a New State Law, and the State Needs to Analyze Student Outcomes and Track Service Costs (Release Date: January 2016)

Recommendation #17 To: East Side Union High School District

To better understand the effectiveness of the mental health services in its special education program, East Side should use the six performance indicators we identified to perform analysis annually on the subset of students receiving mental health services.

Annual Follow-Up Agency Response From November 2017

Response emailed to Bob Harris.

  • Estimated Completion Date: June 2018

California State Auditor's Assessment of Annual Follow-Up Status: Partially Implemented

East Side provided evidence that it is continuing to measure the same general education participation data that it demonstrated at its last response. It has also indicated that it continues to have difficulty measuring post-school outcomes for the students who had received mental health services.


1-Year Agency Response

The East Side Union High School District has established processes to analyze our data for students with emotional disabilities/receiving mental health services, along the parameters of the 6 performance indicators.

  • Completion Date: January 2017
  • Response Date: January 2017

California State Auditor's Assessment of 1-Year Status: Partially Implemented

East Side's 6-month response provided an analysis of the subset of students receiving mental health services that did not include data for participation in general education classes or post-school outcomes, which are two of the six performance indicators. East Side has since provided an analysis of the subset of students receiving mental health services and their participation in general education classes. However, East Side asserted that it has been unable to successfully follow up with any students who were in special education about their post-school outcomes. Staff at East Side have developed new forms for students to fill out before they leave school that East Side hopes will allow it to collect data on this indicator for all students who were in special education, including the subset who received mental health services.

  • Auditee did not address all aspects of the recommendation

6-Month Agency Response

We developed a set of data to analyze the 6 indicators on a yearly basis. We plan to use it to improve our services to students with mental health needs who are served in our programs.

  • Completion Date: September 2016
  • Response Date: October 2016

California State Auditor's Assessment of 6-Month Status: Partially Implemented

East Side provided its analysis of data on the subset of students receiving mental health services, which included four of the six factors we identified in our report. However, East Side did not include data for participation in general education classes or post-school outcomes as part of its analysis.

  • Auditee did not substantiate its claim of full implementation
  • Auditee did not address all aspects of the recommendation

60-Day Agency Response

The Director of Special Services and the Director of Assessment and Accountability work together to develop meaningful reports for the special education. We are developing a process to be able to conduct this analysis at the end of the year.

The 6 indicators include:

- Graduation Rate

- Dropout Rate

- Statewide Assessments (participation and proficiency)

- Suspension and expulsion

- Participation in general education classes

- Post-school outcomes

Please note that statewide testing only occurs in 11th grade in high school and that post­ school outcomes will not be available until students leave our system. The same is true of graduation rate, which is only available after students graduate. We are working through how to make these indicators meaningful. Additionally, we are working with the special education coordinator and CASEMIS manager to ensure that all students receiving mental health services are reflected in report. We are working with our T department to determine which of our data based systems will best support what we need to do . We also have an appointment next week with a software company who has a product for these purposes.

  • Estimated Completion Date: 6/30/16
  • Response Date: March 2016

California State Auditor's Assessment of 60-Day Status: Pending


All Recommendations in 2015-112

Agency responses received are posted verbatim.


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