To ensure it complies with state law and its own administrative code, the district should require board members to report back to the board on meetings and conferences they attend at the district's expense. The district should record these reports in meeting minutes or document them in expense files before it reimburses the board members for their travel expense claims.
This was previously approved in the Administrative Code and can be found under Part 3, Chapter 1, Article 1, Section 1.5 (e). Additionally, to ensure Board members abide by the policy, a line item has been added to the Board agendas for Directors to report on Meeting and Conference attendance. Expense forms have also been updated to include the date the Board member reported their attendance. Directors will not be reimbursed for conference expense until they make a report at the Board meeting.
Agency responses received are posted verbatim.