To ensure that its travel expenses are reasonable and necessary, the district should take steps, such as issuing a clarifying memorandum or providing additional training, to ensure all board members and staff, especially those who process reimbursement claims, are aware of what the district considers to be proper expenses incurred while traveling, including only paying for lodging expenses that reflect group or government rates, unless there is documentation that such rates are unavailable.
Staff issued a clarifying memorandum to Board Members and staff on what the district considers to be proper expenses while traveling, specifically only paying for lodging expenses that reflect group or government rates, unless there is documentation that such rates are unavailable. The memorandum was presented to staff during the monthly staff meeting on April 26, 2016. Staff was briefed and trained on the new changes to the travel and reimbursement policy.
Staff is in the process of preparing a clarifying memorandum to address the State Audit recommendations and will provide additional training to staff. The memorandum will be issued by March 2016.
Agency responses received are posted verbatim.