To ensure its employees are able to properly administer contracts, by September 2016 the district should follow through with its plan to require that staff responsible for project management attend training by a reputable trainer on contract management.
Project management training was provided to all employees at the District and advanced training to all project managers. In addition to the training all large projects will now be managed through the Districts project management administration process. Additionally, large projects will be monitored and managed through the District's new project management toolkit. These items combined will help the District manage and administer its projects and contracts properly and efficiently.
The District released an RFP in January 13, 2016. After reviewing the proposals, staff identified that greater detail was required in the "Scope of Work" and deliverables to provide more relevant proposal results. A second RFP was released on March 23, 2016 and remained open until April 15, 2016. As part of the RFP process staff reached out to the Project Management Institute to solicit companies that specifically specialized in project management training. The board approved contract with vendor on May 23, 2016 and will commence work in June 2016 with anticipated completion by August 2016.
A Request for Proposals (RFP) was issued on January 13, 2016 to seek Project Management Training and Consulting Services. Proposals were due January 27, 2016. Proposals received significantly exceeded the anticipated budget. Staff is currently analyzing how to proceed. Additional in-depth training will be provided to specific staff with larger project management needs. Training will start in May 2016 and will continue through October 2016.
Agency responses received are posted verbatim.