To ensure it receives the best value from its contracts, the district should adopt and implement a policy by June 2016 requiring that it include in all its contracts' scopes of work specific, well-defined deliverables, measurable results, timelines or progress reports, and evaluations of the contractors once they complete the work.
Administrative Code Part 5: Procurement Policy was revised to include the State Audit recommendations and was approved and adopted by the Board of Directors on March 28, 2016.
Furthermore, the RFP template was revised to specifically list the State Auditor's recommendation criteria and require responders to specifically address these items. Additionally, the "Contracts Close Out" report was modified to require project managers to attest to the full payment for services provided and conduct an evaluation of the contractor performance.
Administrative Code Part 5: Procurement Policy is currently being revised to include State Audit recommendations and will be presented to the Board of Directors in March 2016 for adoption.
Agency responses received are posted verbatim.