Report 2014-602 Recommendation 9 Responses

Report 2014-602: High Risk Update—California Department of Technology: Lack of Guidance, Potentially Conflicting Roles, and Staffing Issues Continue to Make Oversight of State Information Technology Projects High Risk (Release Date: March 2015)

Recommendation #9 To: Technology, California Department of

To ensure that the sponsoring agencies' project status reports provide a reliable and consistent assessment of an IT project's progress, CalTech should develop and adopt specific standards that describe how to calculate and report the project's current status.

Agency Response*

The revised Project Status Report has been drafted and it is expected that this will be included in an update to SIMM 45 and an associated Technology letter in December 2017.

  • Response Type†: Annual Follow Up
  • Estimated Completion Date: December 2017
  • Response Date: November 2017

California State Auditor's Assessment of Status: Pending


Agency Response*

ITPOD has drafted a new Project Status Report format, which includes specific instructions for measuring and reporting of project performance that is related to the schedule, scope and cost. Effort is still ongoing with the Agency Chief Information Officers in implementing this new process and publishing this new policy in the State Administrative Manual.

  • Response Type†: Annual Follow Up
  • Estimated Completion Date: April 2017
  • Response Date: October 2016

California State Auditor's Assessment of Status: Not Fully Implemented


Agency Response*

Completion of this recommendation was delayed while the new CA Project Management Framework was being developed. That effort is nearly complete and CDT recently discussed the concerns related to the CA-PMM instructions for completing project status reports with the Agency Information Officers and is considering two options.

a. Create a new Project Status Report format, which includes specific instructions for measuring and reporting of project performance related to schedule, scope and cost. This would be completed by the Project Manager.

b. Utilize the project status dashboard in a new version of the Independent Project Oversight Report (IPOR) which is completed by the ITPOD IPO manager.

The AIOs agreed to work with ITPOD to determine the best approach with the goal of publishing a new policy in SAM by July 2016.

  • Response Type†: 1-Year
  • Estimated Completion Date: July 2016
  • Response Date: March 2016

California State Auditor's Assessment of Status: Pending


Agency Response*

Activity is progressing in developing and adopting specific standards for project status reports.

  • Response Type†: 6-Month
  • Estimated Completion Date: Dec 2015
  • Response Date: September 2015

California State Auditor's Assessment of Status: Pending


Agency Response*

Plan for Implementation:

- Determine if PSRs should continue to be required and if not, identify an appropriate alternative to providing public information about the status of all reportable IT Projects - in process

- Develop standards for measuring project progress and the project's status - not started

- Publish the new standards - not started

  • Response Type†: 60-Day
  • Estimated Completion Date: 12/31/2015
  • Response Date: May 2015

California State Auditor's Assessment of Status: Pending


All Recommendations in 2014-602

†Response Type refers to the interval in which the auditee is providing the State Auditor with their status in implementing recommendations made in an audit report. Auditees must submit a response regarding their progress in implementing recommendations from our reports at three intervals from the release of the report: 60 days, six months, and one year or subsequent to one year.

*Agency responses received after June 2013 are posted verbatim.


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