By June 2015 CalTech should put in place a system to track IPO analysts' training hours to ensure that all IPO analysts have completed the necessary California Project Management Methodology training curriculum.
The CA-PMF replaced the CA-PMM policy in June 2016. The CalQ requirement was not included in the new policy. The individual courses that were previously included in the CalQ curriculum have been included in the ITPOD Staff Competency Checklist. This checklist will be forwarded to CSA this month for closing out this recommendation.
The combination of CalTech's two actions--implementation of software in January 2016 to track staff training and adoption of a curriculum policy in June 2016--satisfies our recommendation.
ITPOD managers now have ready access to training courses taken by ITPOD staff. In January 2016, the CDT Office of Professional Development implemented a major PeopleSoft upgrade to the Training Registration System (TRS). The new system was renamed the Learning Request System (LRS). This system provides several new benefits:
o Improved user-friendly dashboard and screen environment
o Integrated access to the Training & Education Center Catalog and automated enrollment for TEC classes
o Allow administrators to mass-enroll employees into required courses such as Driver Training, Sexual Harassment Prevention, and Security Training
o Reminders feature—staff can easily see approved upcoming training; requested training is easily visible in manager's console
o Upgraded email notification system
In June 2016, the CA Project Management Manual (CA-PMM) will be replaced by the CA Project Management Framework (CA-PMF). The CDT CA Project Management Office (CA-PMO) will be providing CA-PMF training on two levels: for those beginning to learn project management practices and methodologies and for those who would benefit from more in-depth practice in developing tools and templates. The former CalQ requirement will be replaced with a new policy which will recognize experience and credentials from other legitimate sources. ITPOD will take advantage of these opportunities as they become available.
Workload & vacancies have impeded progress to implement a tracking system for staff training. Additional time will be needed to complete it.
Plan for Implementation:
- Collect information on staff completion of CA-PMM training - in process
- Maintain the information in a Division wide spreadsheet - in process
†Response Type refers to the interval in which the auditee is providing the State Auditor with their status in implementing recommendations made in an audit report. Auditees must submit a response regarding their progress in implementing recommendations from our reports at three intervals from the release of the report: 60 days, six months, and one year or subsequent to one year.
*Agency responses received after June 2013 are posted verbatim.